Collibra AI Governance walk-through

Collibra AI Governance offers a holistic end-to-end view of all your organization's AI projects, and is designed to help you with the following:

• Improve your organizational access to, and adoption of, AI systems.
• Promote visibility, productivity, compliance and accountability around AI use cases.
• Mitigate the data privacy, intellectual property and ethical risks associated with AI.
• Prevent the duplication of efforts in the development and adoption of AI systems.
• Drive meaningful business evaluations of AI use cases prior to investing in them.
• Provide cross-functional collaboration, to address the internal use of AI systems for common business functions.

Let's walk through the process flow

This topic describes the Collibra AI Governance process flow, from registering a use case, to collaborating to assess the use case, and finally approving the Assessment Review asset.

Tip For all of the requirements and permissions needed for full access to the AI Governance features, including the landing pages, registering AI use cases, and conducting and submitting assessments, go to Set up AI Governance.

The process starts with an AI use case

A Business Steward kicks off the process by registering the use case. On the Business Steward landing page, click Register AI Use Case. In the Register AI Use Case dialog box, you need only provide some high-level information and assign an owner. That's it.

Legal reviewers can also register use cases from the Legal Reviewer landing page.

The Owner of the use case is tasked with leading the collaborative effort to complete an assessment of the use case and ultimately approving the assessment. You can view the Owner and all other assigned responsibilities in Responsibilities tab on the AI Use Case asset page.

Tip AI Governance aims to remove the burden and the intimidation for Business Stewards who want to register AI use cases. This first step is often the biggest hurdle. The objective at this point is simply to register the use case. Don't worry if you don't know all of the details relative to the use case. Once the use case is registered, providing the details of the business value and associated risks is a collaborative effort.

Registering the AI use case

When you click Register, a few things happen:

• An AI Use Case asset is created in the out-of-the-box AI Governance domain.
  
• The Register AI Use Case workflow is triggered.
  • A new Business Context assessment is started.
    As shown in the following image, the Draft status of the Business Context assessment identifies that is automatically started.
  • The Owner of the AI Use Case asset receives an email notification and is prompted to conduct the Business Context assessment.
    
• On the asset page, the four out-of-the-box assessments that are designed to prompt critical considerations during the Ideation stage of the use case, are automatically added to the Progress Tracker.

AI Use Case asset page: your single source of truth

The AI Use Case asset page is a working record where you and your colleagues can collaborate as the use case evolves, to capture critical details as they become known. The asset page is intended to be a single source of truth, where stakeholders can quickly find the business value of the project and all associated risks.

When it's time to review and approve the use case, every stakeholder involved in the project has easy access to all of the business and technical information needed to complete the evaluation, including:

• The business case.
• The business value description.
• Information about the training and inference datasets, their categories, sources, quality and lineage.
• The AI model at the center of the use cases.
• Legal and Privacy teams' insights on associated risks.
• Links to the assessment, or assessments, conducted with respect to the use case.
• The stakeholder roles and responsibilities associated with the use case, for example Legal Steward, Privacy Steward and Data Protection Officers.
• Any inference and training data.

The out-of-the-box AI Governance domain: your AI use case register

AI Governance comes with the out-of-the-box AI Governance domain. Consider this your AI use case register. All AI Use Case assets are created in this domain, providing you with a complete and detailed accounting of all AI use cases.

Assessments: a tool for driving collaboration

The Owner is responsible for driving the assessment, but collaboration from Analytics, Data Offices, Legal and Privacy teams, and so forth, is essential to ensuring that all critical details and associated risks are identified and recorded in the assessments. AI Governance comes with the following out-of-the-box assessment templates:

• Business Context
• Data and AI Models
• Legal and Ethics
• Risks and Safeguards

Collibra AI Governance leverages Collibra Assessments

AI Governance uses the Collibra Assessments app and features to enable stakeholders to add essential details to your AI use cases and document associated risks.

The Template Gallery in the Assessments app comes with the four aforementioned assessment templates. These templates were designed with insights obtained from extensive research and interviews with Collibra users and data professionals, to elicit critical input and considerations from the key stakeholders in your organization.

Completing the process: Approving the assessments

When an assessment is complete and the Owner clicks Submit for Review:

• An Assessment Review asset with the status Under Review is created in your Collibra environment (if the Governance option was selected in the template that was used to conduct the assessment), in the domain of their choice.
  
• The Assessments Approval workflow is triggered and the Business Steward for the domain receives a task to approve or reject the Assessment Review asset.
  

When the assessment is approved, the out-of-the-box Copy assessment answers to AI Use Case asset workflow is triggered.

• Certain responses that were provided in the assessment are automatically copied over to the AI Use Case asset page.
  For a complete list of questions for which responses are copied to the AI Use Case asset page, and how they map to the characteristics on the asset page, go to Copy assessment answers to AI Use Case asset workflow walk-through.
• An email notification is sent to the Owner of the AI Use Case asset, to notify them that responses were copied over.