Set up AI Governance

For a list of global permissions and resource permissions that are relevant for AI Governance, go to AI Governance-related permissions.

Requirements and permissions

  • The latest Collibra user interface is enabled for your Collibra environment. AI Governance only works in conjunction with the latest Collibra user interface.
  • The Assessments Approval workflow must be enabled. This workflow is enabled by default; however, it is not new with AI Governance, nor is it specific to AI Governance, so we recommend that you check to see that it is still enabled.

1 Assign the AI Business User or Data Scientist global role to users

The following table provides some information about these two out-of-the-box global roles.

Global role Intention
AI Business User Intended for users who will create, update, and view AI use cases.
Data Scientist Intended for users who will create, update, and view AI models.

Important  While these two global roles are intended for different users, they are configured out-of-the-box with identical global permissions. They both allow you to register AI use cases, AI models, and AI agents; and both allow you to conduct assessments and participate in workflows.

Prerequisites

Steps

  1. In Cogwheel iconSettings, click Roles and permissions.
  2. In the relevant row (either AI Business User or Data Scientist), double-click in the Members column.
  3. Click in the field, start typing and select the users and user groups that you want to assign.
  4. Click Update.

Tip If you want to grant a user the ability to access AI Governance in a read-only way, meaning without the ability to register AI use cases, AI models, or AI agents, and without the ability to participate in assessments, you can assign the user a custom global role that has only the Product Rights > AI Governance global permission.

2 Assign a Business Steward for the New Assessments domain

When you submit an assessment, you have to specify a domain for the Assessment Review asset that is created. AI Governance comes with a domain named New Assessments, for this purpose, but you are not obliged to use that domain.
 
Whichever domain you do specify, at least one user must be assigned the Business Steward resource role on that domain (or its community). The user submitting the assessment does not have to be the Business Steward.

Prerequisites

  • You have a global role that has the Resources > Manage all resources global permission, for example the Sysadmin global role.
  • You have a resource role that has the following resource permissions for the New Assessments domain:
    • Asset > Add
    • Domain > Responsibilities > Add
    • Domain > Responsibilities > Update

Steps

  1. Open the AI Governance Assessments domain.
  2. In the tab bar, click Responsibilities.
  3. In the Responsibilities section, click Add.
  4. Enter the required information:
    • Role: Enter “Business Steward”.
    • People: Enter the users or user groups who will act as Business Stewards for the domain.
      Important At least one of the Business Stewards you specify must have a global role with the Workflow > Participate in Workflow global permission.
      Tip The out-of-the-box AI Business User and Data Scientist global roles come with this permission, so if at least one of the users you specify uses AI Governance, no further configuration is required.
  5. Click Add.

Note By default, all users can view all assets in all communities and domains. If, for specific communities or domains, you choose to restrict view permissions to specific users and user groups, be mindful of the possible ramifications. Users who are subject to view permission restrictions are unable to view assets in restricted communities and domains. Even those who receive email notifications prompting them to review a specific asset cannot view the asset details.

3 Configure permissions for those who will participate in assessments

The out-of-the-box AI Business User and Data Scientist global roles come with the required permissions to start and submit assessments. Therefore, this information is only relevant if there is someone in your organization who will work with the assessments, but will not work with the AI Governance app.

To start or submit an assessment, you need:

  • A global role with the Product Rights > Assessments global permission.
  • A global role with the Assessments > Conduct Assessments global permission.

Tip  The Owner of the AI use case, as specified when registering a new AI use case, is prompted to conduct an assessment of the use case. It's likely that this user will be an AI Governance user. If not, ensure that they have a global role that has these assessments-related global permissions, for example Assessments Template Manager.

4 Optionally, enable Lifecycle management for AI Governance asset types

The following table identifies which asset types are eligible for the Lifecycle management feature. The feature is enabled by default for the Deployed AI Model and AI Use Case asset types. Follow this procedure to enable the feature for the AI Agent and Foundational AI Model asset types.

Asset type Eligible for the Lifecycle management feature? Lifecycle management enabled by default?
AI Agent Yes No

AI Project

No Not applicable
AI Use Case

Yes

Yes

Deployed AI Model

Yes

Yes

Foundational AI Model

Important This asset type is currently only available for the Azure AI Foundry integration. It will become available for other AI model integrations in future versions of Collibra.

Yes

No

Prerequisites

Steps

  1. On the main toolbar, click Products iconCogwheel icon Settings.
    The Settings page opens.
  2. Click the Operating Model tab.
    Operating Model settings are shown.
  3. In the Asset types table, click the relevant asset type.
    The asset type overview page opens.
  4. In the tab pane, expand the Global Assignment tab (or the tab of the relevant assignment), and then click Statuses.
    Note If only the Global Assignment tab is shown, it means no one in your organization has added another assignment. In this case, use the Global Assignment. For more information on assignments and scopes, go to Create scoped assignments for the AI Governance asset types.
    The Statuses page opens.
  5. Select (to enable) or clear (to disable) the Enable Lifecycle Management option.
  6. Click Save.

5 Optionally, configure customizations in Collibra settings

You can configure the following optional customizations:

Setting

Description

Notification preferences

Specify the resource roles that will receive email notifications when there are changes to certain policy and categorization assets that are related to your AI Use Case and Deployed AI Model assets.

By default, email notifications are sent to the following resource roles recipients:

  • Business User
  • Council Member
  • Data Protection Officer
  • Data Steward
  • Owner
  • Privacy Steward
  • Stakeholder

For complete information, go to:

Register AI use case button

Specify the behavior of the Register AI use case button on the AI Governance Overview and AI Legal Reviews pages:

  • Keep default behavior (default): When a user clicks the button, the Register AI use case dialog box appears, prompting them to provide a name, description, domain, asset, and Owner for the new AI Use Case asset.
  • Replace with a custom workflow: When a user clicks the button, a workflow starts. You can select any enabled workflow in your Collibra environment.

Requirements and permissions

Steps

  1. Open the AI Governance settings for editing:

    1. On the main toolbar, click Products iconCogwheel icon Settings.
      The Settings page opens.
    2. On the AI Governance tile, click Customizations.
      The AI Governance Customizations page opens.
  2. In the AI Governance Configuration section, enter the required information:

    Setting

    Description

    Notification preferences

    Do one or both of the following:

    • To delete a recipient, click Grey close icon next to the relevant resource role.
    • To add a recipient, click in the Resource role field, and then find and select the relevant resource role.
    Register AI use case button

    Do one of the following:

    • Select Keep default behavior (default)
    • Select Replace with a custom workflow, and then select the workflow that you want to start when the Register AI use case button is clicked.
  3. Click Save.

6 Optionally, configure the Data Recommender in Collibra settings (in preview)

The Data Recommender leverages Collibra AI Copilot to help data scientists and engineers discover relevant data assets in Collibra Data Catalog, for example data sets and data products, to help fill out the critical details of your AI use cases and deployed AI models.

Requirements and permissions

Steps

  1. Open the AI Governance settings for editing:

    1. On the main toolbar, click Products iconCogwheel icon Settings.
      The Settings page opens.
    2. On the AI Governance tile, click Data recommender.
      The Data recommender settings page opens.
  2. Enter the required information:

    Setting

    Description

    Mandatory?
    Activate AI-supported data recommenderEnsure that the setting is activated. Yes
    Asset pages

    Select the asset types for which the Recommend data button is shown on respective asset pages.

    • AI Use Case and child asset types: Selected by default.
    • Deployed AI Model and child asset types: Cleared by default.
    Yes
    Asset details for AI Use Case

    Search for and select the attribute types that you want included in the prompt that is sent to Collibra AI Copilot. This field is included only if you selected AI Use Case in the Asset pages section.

    For example, if you select the attribute types Description and Overall Risk Rating, the data recommender will only return assets that have values in the Description and Overall Risk Rating fields on the respective asset pages.

    Note If you open the Prompt preview dialog box and select an asset that does not have values for the attribute types that you select here, the prompt preview will not include those attribute types

    No
    Asset details for Deployed AI Model

    Search for and select the attribute types that you want included in the prompt that is sent to Collibra AI Copilot. This field is included only if you selected Deployed AI Model in the Asset pages section.

    Note If you open the Prompt preview dialog box and select an asset that does not have values for the attribute types that you select here, the prompt preview will not include those attribute types

    No
    Recommendation filters

    Collibra AI Copilot leverages the Data and Analytics Discovery agent to recommend data.

    You can customize the filters applied to the agent to refine and limit the content scope that Collibra AI Copilot recommends. You can filter on the following criteria:

    • Asset type
    • Asset status
    • Organization

    Click Data Analytics discovery agent to open the agent settings. For complete information, go to AI Agents settings page.

    No
  3. Optionally, click Prompt preview, to view the prompt based on your settings.
    In the Select an asset drop-down list, you can select an asset to preview what the prompt would be if you clicked Recommend data on the asset page of that asset.
  4. Click Save.

What's next

Users can now start registering AI use cases, AI models, and AI agents, and conducting assessments.

Be sure to check out the following topics, for advice on: