Conduct an assessment of an AI Governance asset

Updated: October 31, 2025

Typically, you register an AI use case and then conduct an assessment. However, you can also conduct an assessment before registering an AI Use Case, which can be useful in guiding the onboarding process. Both approaches are addressed in this topic.

Note AI Governance uses the Collibra Assessments app and features. For complete information on working with assessments, go to Collibra Assessments.

Where to start an assessment

There are three places from which to start an assessment:

Via the Lifecycle tracker on the asset page.
Via the AI Legal Reviews page.
Via the Assessments app landing page

All three options are addressed in this topic.

The user who starts an assessment is automatically assigned the Owner of the assessment.

Tip You can also conduct an assessment directly via a link, or retake an assessment via a link. For more information, go to Conduct an assessment via a link.

Requirements and permissions

You have the following permissions to work with assessments:

A global role with the Product Rights > Assessments global permission.
A global role with the Assessments > Conduct Assessments global permission.

The out-of-the-box AI Business User and Data Scientist global roles have these permissions.

Important

At least one user must be assigned the Business Steward resource role on the domain (or its community) that is specified when submitting the assessment; however, it doesn't have to be the person submitting the assessment.
The Business Steward has a global role with the Workflow > Participate in Workflow global permission, for example AI Business User or Data Scientist.

Steps

Open the relevant asset page.
In the Lifecycle tracker, click Start in the row of the assessment you want to start.
The assessment opens in the Collibra Assessments app.
Note If you don't see the Start button, it means you don't have the Assessments > Conduct assessments global permission. The out-of-the-box AI Business User and Data Scientist global roles have this permission.
Respond to the assessment questions.

In the Properties sidebar, set the assessment permissions:

Section	Option	Result
Permission to View	Everyone	Public. Everyone can see the assessment.
Permission to View	Only Owner and Assignees	Private. Only the owner and selected assignees (in the Assignees field) can see the assessment.
Permission to Edit	Owner	Owner can: Edit the name and responses if the assessment status is Draft. Change the view permission and assignee of the assessment. Complete or submit the assessment. Mark the assessment as obsolete. Delete the assessment. The owner of an assessment is the user who created or retook the assessment. Only an Assessments administrator can change the owner, regardless of the assessment status.
Permission to Edit	Assignees	Assignees can: Edit responses if the assessment status is Draft. Complete or submit the assessment.

Do one of the following (depending on which button is available):
- Click Complete, and then, in the Complete This Assessment dialog box, click Complete.
  The status of the assessment becomes Completed.
- Click Submit for Review. Then, in the Submit This Assessment dialog box, select the domain in which you want the Assessment Review asset to be created, and then click Submit.
  Note In the Domain field in the Submit assessment dialog box, only domains of the type Assessment Review Register are shown. If you don't have the option to select a domain, it means that a single target domain has been specified in the Eligible domains setting in the assessment template.
  
  The status of the assessment becomes Submitted, and the Open the Review Asset button appears to enable you to view the Assessment Review asset.

Open the AI Legal Reviews page.
Click Start Assessment.
The Start Legal and Ethics Assessment dialog box appears.
Note If you don't see the Start Assessment button, it means you don't have the Assessments > Conduct assessments global permission. The out-of-the-box AI Business User and Data Scientist global roles have this permission.
Does the asset that you want to assess already exist in Collibra?
- If the asset already exists:
  1. Click Yes.
  2. In the Select the Asset drop-down list, find and select the asset that you want to assess.
    Note When creating assessment templates, you can specify for which assets types the assessment template can be used. If the template you choose has not been configured for the type of asset you are assessing, the asset will not appear in the Asset drop-down list.
- If the asset does not yet exist:
  1. Click No.
  2. In the Assessment Name field, enter a name for the assessment you are about to conduct.
Click Confirm.
A new assessment is created.
Respond to the assessment questions.

On the Properties sidebar, set the assessment permissions:

Section	Option	Result
Permission to View	Everyone	Public. Everyone can see the assessment.
Permission to View	Only Owner and Assignees	Private. Only the owner and selected assignees (in the Assignees field) can see the assessment.
Permission to Edit	Owner	Owner can: Edit the name and responses if the assessment status is Draft. Change the view permission and assignee of the assessment. Complete or submit the assessment. Mark the assessment as obsolete. Delete the assessment. The owner of an assessment is the user who created or retook the assessment. Only an Assessments administrator can change the owner, regardless of the assessment status.
Permission to Edit	Assignees	Assignees can: Edit responses if the assessment status is Draft. Complete or submit the assessment.

Do one of the following (depending on which button is available):
- Click Complete, and then, in the Complete This Assessment dialog box, click Complete.
  The status of the assessment becomes Completed.
- Click Submit for Review. Then, in the Submit This Assessment dialog box, select the domain in which you want the Assessment Review asset to be created, and then click Submit.
  Note In the Domain field in the Submit assessment dialog box, only domains of the type Assessment Review Register are shown. If you don't have the option to select a domain, it means that a single target domain has been specified in the Eligible domains setting in the assessment template.
  
  The status of the assessment becomes Submitted, and the Open the Review Asset button appears to enable you to view the Assessment Review asset.

Go to the Assessments landing page.
In the Conduct Assessment side pane, select the assessment template that you want to use.
Note If you don't see the Conduct an Assessment side pane, it means you don't have:
- The Assessments > Conduct assessments global permission.
- The Assessments > Manage Templates global permission.
The out-of-the-box AI Business User and Data Scientist global roles have these permissions.
Does the asset that you want to assess already exist in Collibra?
- If the asset already exists:
  1. Click Yes.
  2. In the Asset drop-down list, find and select the asset that you want to assess.
    Note When creating assessment templates, you can specify for which assets types the assessment template can be used. If the template you choose has not been configured for the type of asset you are assessing, the asset will not appear in the Asset drop-down list.
- If the asset does not yet exist:
  1. Click No.
  2. In the Assessment Name field, enter a name for the assessment you are about to conduct.
Click Conduct Assessment.
A new assessment is created.
Respond to the assessment questions.

On the Properties sidebar, set the assessment permissions:

Section	Option	Result
Permission to View	Everyone	Public. Everyone can see the assessment.
Permission to View	Only Owner and Assignees	Private. Only the owner and selected assignees (in the Assignees field) can see the assessment.
Permission to Edit	Owner	Owner can: Edit the name and responses if the assessment status is Draft. Change the view permission and assignee of the assessment. Complete or submit the assessment. Mark the assessment as obsolete. Delete the assessment. The owner of an assessment is the user who created or retook the assessment. Only an Assessments administrator can change the owner, regardless of the assessment status.
Permission to Edit	Assignees	Assignees can: Edit responses if the assessment status is Draft. Complete or submit the assessment.

Do one of the following (depending on which button is available):
- Click Complete, and then, in the Complete This Assessment dialog box, click Complete.
  The status of the assessment becomes Completed.
- Click Submit for Review. Then, in the Submit This Assessment dialog box, select the domain in which you want the Assessment Review asset to be created, and then click Submit.
  Note In the Domain field in the Submit assessment dialog box, only domains of the type Assessment Review Register are shown. If you don't have the option to select a domain, it means that a single target domain has been specified in the Eligible domains setting in the assessment template.
  
  The status of the assessment becomes Submitted, and the Open the Review Asset button appears to enable you to view the Assessment Review asset.

What's next

The Assessments Approval workflow notifies the Business Steward (by default) that an Assessment Review asset is ready for review and prompts them to approve or reject the assessment. For complete information about the workflow, go to The Assessments Approval workflow.

If necessary, you can:

Edit the assessment.
Retake the assessment for the same AI use case or AI model.
Copy the assessment and apply it to a different AI use case.

When the assessment is approved, depending on the assessment type, certain assessment responses are copied to the Deployed AI Model or AI Use Case asset page. The following table shows the conditions under which responses are copied to the asset page.

If the assessment type is...	Then...
One of the out-of-the-box AI Governance assessment types	Certain assessment responses are automatically copied over to the asset page. For a complete list of questions for which responses are copied to the asset page, and how they map to the characteristics on the asset page, go to Mapping of copied assessment responses and asset characteristics.
Any custom assessment type	The response to every question for which the "Copy Response to Assessed Asset" option is selected in the assessment template, are copied to the asset page. For complete information, go to Copy response to asset.

If the assessment type is...

Then...

One of the out-of-the-box AI Governance assessment types

Certain assessment responses are automatically copied over to the asset page.

For a complete list of questions for which responses are copied to the asset page, and how they map to the characteristics on the asset page, go to Mapping of copied assessment responses and asset characteristics.

Any custom assessment type

The response to every question for which the "Copy Response to Assessed Asset" option is selected in the assessment template, are copied to the asset page.

For complete information, go to Copy response to asset.