Usage Analytics FAQ

  • Improve the usage of your Collibra environment by gaining insights into who is using Collibra and which resources they are using.
  • Improve the visibility and effectiveness of your adoption efforts by identifying how many users can access Collibra but have not done so, and how many new users have signed in to Collibra.
  • View the number of active and inactive users over a period of time.
  • View the number of visits to resources over a period of time.

No. Usage Analytics is a free, out-of-the-box product in your Collibra environment.

Insights Data Access

No. The following table describes the main differences between Insights Data Access and Usage Analytics.

Insights Data Access Usage Analytics
A dashboard with configurable reports to visualize the data. A pre-built dashboard showing usage data that is based on users and resources.
Paid. Free.
Setup is needed. Setup is not needed.
Data is refreshed every night to show a daily snapshot of data. Data is refreshed every 2 hours to show near real-time data.

Usage Analytics captures data based on when users sign in to Collibra and when they visit a resource. These events are recorded in Collibra and sent every hour to the Usage Analytics database.

The usage data from your Collibra environment is pulled, aggregated, and refreshed every 2 hours. Thus, at any given time, the data on the Usage Analytics dashboard is not more than 2 hours behind.

Yes. For more information, go to:

Yes, if the user has one of the following global permissions:

  • Insights > View Usage Analytics Reports
  • Insights > View Usage Analytics Summary

Yes. If you want to exclude their usage data, you can do so on the new Usage Analytics dashboard using the Exclude User filter.

Usage Analytics was introduced in Collibra 2022.11, meaning that you can view the data on asset visits and user interactions on the Usage Analytics dashboard from November 2022. If you began using Collibra after November 2022, you can view the data starting from your onboarding date. However, data on communities, domains, dashboards, and diagrams, exclusive to the new dashboard, was added in January 2024. Therefore, this particular set of data is available from January 2024, and only in the latest UI.
old Usage Analytics dashboarddetailed data

Yes. You can hide the Usage Analytics detailed data from a user by removing the following global permission from the global role assigned to the user: Insights > View Usage Analytics reports

Yes. You can filter the Usage Analytics data based on usage period and other criteria.

Yes. This is available via the Insights Data Access API.

Usage Analytics captures only those events that are initiated from the Collibra user interface. Consequently, events initiated by accessing Collibra via an API, Edge, or a mobile app are not captured in Usage Analytics.

Yes.