Register an AI use case via the AI Command Center UI

Note By default, the Register AI Use Case button opens a registration page that prompts to you to provide information and register a new AI use case. Your Collibra Admin, however, can configure the button to start a workflow, as described in Set up AI Command Center. The procedure in this topic is only relevant if the Register AI Use Case button is configured for its default behavior.

To register a new AI use case, you only need to provide a name and a description, and specify an asset type, a domain and an owner. After that, the Owner that you specify is assigned a task, prompting them to conduct an assessment of the use case.

This topic explains how to register a new AI Use Case via the Register AI Use Case button. You can also create an AI Use Case asset via the global Create button.

Requirements and permissions

You have:

• A global role with the Product Rights > Assessments global permission.
• A global role with the AI Governance > Register AI Use Case global permission.

The following out-of-the-box global roles have these permissions:

• AI Business User
• AI Governance Viewer
• AI Producer

Steps

1. In the Registry, click Register AI Use Case.
   
   Note The button is not shown if you don't have global role with the AI Command Center > Register AI Use Case global permission.
   
   The Register AI Use Case page opens.
   
   
2. Enter the required information.

   Field	Description
   Name	The name of the new asset.
   Description	The purpose of your AI use case proposal and its potential use of AI.
   Domain	The domain in which you want to create the new AI Use Case asset. If you know that a certain domain exists, but it doesn't appear in the drop-down list, it could mean that: The domain is of a type that has not been configured for this asset type. For more information, go to Assign a domain type to an asset type. You are subject to view permissions restrictions. By default, all users can view all assets in all communities and domains. If a community or domain is restricted by view permissions to which you are subject, the domain is not shown in the drop-down list.
   Owner	The Collibra users or user groups that will act as the owner of the AI use case. They are assigned the Owner resource role for the new asset. Permissions requirement The user or user group you specify needs the permissions required to carry out all of the assessments-related tasks mentioned in the following table. Note  If you are an AI Command Center user, meaning you have of the following global roles, then you meet the requirements mentioned here, without further configuration: AI Business User AI Governance Admin AI Governance Viewer AI Producer If you are not an AI Command Center user, we recommend either the Assessments Admin or Assessments Template Manager global role. To... You need... Access the Collibra Assessments app A global role with the Product Rights > Assessments global permission, for example AI Business User or AI Producer. Start an assessment A global role with the Assessments > Conduct Assessments global permission. Submit an assessment for approval The following must be true for the domain (or its community) that is specified when submitting the assessment. At least one user is assigned the Business Steward resource role. The Business Steward has a global role with the Workflow > Participate in Workflow global permission, for example AI Business User or AI Producer.

3. Click Register.
   A new asset of the specified type is created in the specified domain.
   

What's next

• On the AI Use Case asset page, use the Lifecycle tracker features to start an assessment, add assessments, and more.
  
• Edit the AI Use Case asset, as necessary.
  
  Important 

  Be mindful of the edits you make on the asset page before the assessments are completed and approved. When an assessment is approved, depending on the assessment template, certain assessment responses are copied to the asset page. If you manually edit the attributes of an asset, some of the values might be overwritten when the assessment is approved. For more information, go to:

  • Mapping of copied assessment responses and asset characteristics
  • Copy response to asset

  If you want to manually fill out the details without conducting the prescribed assessments, you can create the asset via the global Create button. When you create an asset that way, no assessments are started. You can then add details to the various sections of the asset page as you would an asset of any other type, knowing the values won't be overwritten by an assessment. When you're on the asset page, remember to switch on the Show Empty Optional Values option, to see all of the available fields.