Configure the lifecycle stages for an asset type

For any asset type, you can configure which initial status you want assets to have when they are created. For some asset types, the Lifecycle management feature is available. This feature allows you to configure an asset status progression that represents the lifecycle stages through which assets of that type will evolve.

The Lifecycle management is currently available for the following asset types:

Asset type Lifecycle management enabled by default?
AI Agent Yes

AI Base Model

Yes
AI Model Version

Yes
AI Use Case

Yes

Tip If the feature is available for an asset type, the Activate Lifecycle tracker option is shown in the Lifecycle tab of the asset type's global assignment.

Note To show the Lifecycle tracker on asset pages, certain conditions need to be met. For more information, go to Include the Lifecycle tracker on asset pages.

Default lifecycle stages by asset type

The following table shows the default asset statuses for each asset type.

Asset type Default asset statuses
AI Agent
Core phase
Candidate > Under Review > Accepted
Retirement phase
Rejected > Archived
AI Base Model
Core phase
Candidate > Under Review > Accepted > Implemented > Approved
Retirement phase
Access granted > Rejected > Archived
AI Model Version
Core phase
Candidate > Under Review > Accepted
Retirement phase
Rejected > Archived
AI Use Case
Core phase
Ideation > Development > Monitoring
Retirement phase
Rejected > Archived
Warning The current migration process does not correctly manage asset status configurations. Therefore, if you migrate your Collibra configuration from one environment to another environment, you will need to reconfigure the core phase asset statuses. This will be improved in a future version of Collibra.

Prerequisites

Steps

  1. On the main toolbar, click Products icon → Cogwheel icon Settings.
    The Settings page opens.
  2. Click the Operating model tab.
    Operating Model settings are shown.
  3. In the Asset types table, click the relevant asset type.
    The asset type overview page opens.
  4. In the tab pane, expand the Global Assignment tab or the tab of the relevant assignment, and then click Lifecycle.
    Note If only the Global Assignment tab is shown, it means no one in your organization has added another assignment. In this case, use the Global Assignment.
    The Lifecycle page opens.
  5. Ensure that the Activate Lifecycle tracker option is selected.

    The Core phase tab is open.
  6. Optionally, do any of the following:
    ActionStepsResult
    Remove an existing status from the configuration

    Click next to the status you want to remove.

    • If you remove a status from the Core phase section, the status is no longer part of the asset lifecycle, and no longer appears in the Lifecycle tracker on the asset page.
    • If you remove a status from the Retirement phase section, the status is no longer part of the asset lifecycle. Statuses in the Retirement phase section are never shown in the Lifecycle tracker.

    Add a status

    1. Click + Add status.
      The Add a status to phase dialog box appears.
    2. Search for and click the relevant status.

    Note If the status you want to add does not exist, you can create it. For complete information, see the "Create a status" section in Manage statuses.

    The status is added to the bottom of the section.

    • If you add the status to the Core phase, the status becomes part of the asset lifecycle, and appears in the Lifecycle tracker.
    • If you add the status to the Retirement phase section, the status becomes part of the asset lifecycle, but statuses in the Retirement phase section are never shown in the Lifecycle tracker.

    Configure the asset status progression for both the core and retirement phases.

    1. Click Manage statuses.
    2. Click Drag vertical icon next to the statuses and order them to suit your needs.
    3. Click Apply.

    The first status in the Core phase section is the initial status, meaning it is the status that new assets have when you register a new asset.

  7. Optionally, click Retirement phase to configure retirement phase statuses.
  8. Click Save.