Create a user account

You can manually create users and add them to user groups. By default, a new user does not have global permissions and cannot access Collibra. To grant access to Collibra applications, add the new user to one or more global roles that have the appropriate permissions. By default, all users are added to the Everyone and Users system-managed groups.

Prerequisites

You have a global role that has the User Administration or System Administration global permission, for example, Sysadmin.

Steps

  1. On the main toolbar, click Products icon → Cogwheel icon Settings.
    The Collibra settings page opens.
  2. Click Users and Subscriptions.
    The Users tab page opens.
  3. Above the table, to the right, click Add.
    The Create Users dialog box appears.
  4. Enter the required information.
    FieldDescription
    User detailsThe details of the user accounts.
     Username*

    The username of the user to sign in to Collibra.

    • General requirements:
      • Uniqueness: Duplicate usernames are not allowed, regardless of their capitalization
        Example usernamecase and UserNameCase are considered duplicates.
      • No leading or trailing spaces
      • No empty usernames
      • Maximum of 255 characters
    • Character limitations: Usernames may contain only the characters in the following Unicode categories:
      • Letter
      • Number
      • Symbol
      • Punctuation
      • Non-spacing marks
     E-Mail*
    		The email address to which Collibra sends emails, such as the registration email and notifications.
     First name
    		The first name of the user.
     Last name
    		The last name of the user.
     Trash icon
    		Button to remove the user details when you added more than one user.
     Add another user
    		Button to add another user.
    Add to user groups

    A user needs access to at least one of the basic Collibra applications, such as Data Catalog, Stewardship, or Assessments.

    You can grant access by assigning one of the global roles that provide the required permissions.

     Add another user
    		A list of user groups to which you can add the new users. You can also add or remove users from groups later.

    Note Fields marked with * are mandatory.

  5. Click Create.

Important New user accounts are enabled, but inactive and their password status is Unset. To activate the accounts, new users receive an email to set their password, which changes their password status Set.

Tip As an administrator, you can manually set or reset user passwords.