Users

A user is an individual who has access to Collibra Data Intelligence Platform through a user account. The actions that a user can perform in Collibra depend on their license type, global roles, and responsibilities.

Tip You can add users to user groups for efficient assignment of roles and responsibilities to multiple users simultaneously.

User types

The type of a user depends on their license type.

User type	Description
Read-only user	A user who has a read-only license and who can: View resources. Collaborate using social features such as comments, tags and ratings. Note It does not allow users to create, edit or delete resources. You can view which global and resource permissions require a Read-only license on the Settings page.
Standard user	A user who has a standard license and who can: Create, edit and delete assets. Create, edit and delete communities, domains, and responsibilities. Create and share (anyone’s) application, community, and domain views. Create and share (anyone’s) dashboards. Bulk import assets through Excel, CSV, or API. Manage and participate in workflows. Edit the operating model, for example create, edit, and delete asset types. Manage users, user groups, roles, and permissions. You can view which global and resource permissions require a Standard license on the Settings page.

User type

Description

Read-only user

A user who has a read-only license and who can:

View resources.
Collaborate using social features such as comments, tags and ratings.

Note It does not allow users to create, edit or delete resources.

You can view which global and resource permissions require a Read-only license on the Settings page.

Standard user

A user who has a standard license and who can:

Create, edit and delete assets.
Create, edit and delete communities, domains, and responsibilities.
Create and share (anyone’s) application, community, and domain views.
Create and share (anyone’s) dashboards.
Bulk import assets through Excel, CSV, or API.
Manage and participate in workflows.
Edit the operating model, for example create, edit, and delete asset types.
Manage users, user groups, roles, and permissions.

You can view which global and resource permissions require a Standard license on the Settings page.

Show me information for the new license model

The new license model defines three user types, based on the licenses:

User type	Description
Viewer	A Viewer license allows users to access and browse Collibra Data Intelligence Platform, add comments, ratings, create collections, create and share views, dashboards and search filters for Usage Analytics dashboards, or start workflows.
Contributor	A Contributor license allows users to browse and request access to data products, participate in data product improvement or curation workflows, offer valuable feedback on the quality or issues related to data products, and assist Creator users with final certifications and approvals that do not require them to modify or create assets: Use comments, ratings, reviews, and tags to collaborate with peers on critical assets. Use workflows to contribute to content or suggest definitions. Use workflows or assessments to participate in typical governance processes or more advanced privacy or policy compliance assessments. Use Data Helpdesk to submit data issues and consult their progress. Explore data sets by writing SQL queries in Data Notebook. Request access to data sets, reports or any other asset type available in Data Marketplace.
Creator	A Creator license allows users full access to all the available products and capabilities, including creating, editing and deleting assets, and managing the environment settings.

User type

Description

Viewer

A Viewer license allows users to access and browse Collibra Data Intelligence Platform, add comments, ratings, create collections, create and share views, dashboards and search filters for Usage Analytics dashboards, or start workflows.

Contributor

A Contributor license allows users to browse and request access to data products, participate in data product improvement or curation workflows, offer valuable feedback on the quality or issues related to data products, and assist Creator users with final certifications and approvals that do not require them to modify or create assets:

Use comments, ratings, reviews, and tags to collaborate with peers on critical assets.
Use workflows to contribute to content or suggest definitions.
Use workflows or assessments to participate in typical governance processes or more advanced privacy or policy compliance assessments.
Use Data Helpdesk to submit data issues and consult their progress.
Explore data sets by writing SQL queries in Data Notebook.
Request access to data sets, reports or any other asset type available in Data Marketplace.

Creator

A Creator license allows users full access to all the available products and capabilities, including creating, editing and deleting assets, and managing the environment settings.

Note

The described actions for each license type are not all-inclusive and may be subject to change.
At any moment, a user has the maximum license type required by any permission included in any role that the user has. For example, if a user has a role with a permission that requires a Contributor license and another role with a permission that requires the Creator license, that user occupies a Creator seat.

User statuses

The status of a user determines whether they can sign in or not.

User status	Description
Enabled	A user who can sign in to Collibra. The license of this user contributes to the maximum number of licenses if the user has an active password status.
Disabled	A user who cannot sign in to Collibra.The license of this user does not contribute to the maximum number of licenses.

Password statuses

Password status	Description
Active	A user who has a password.
Inactive	A user who does not have a password. This is typically a temporary status that occurs only immediately after creating a user. When a password is created for the user, the password status becomes active and cannot be then reverted to inactive.

Out-of-the-box users

Collibra contains out-of-the-box users, which are used to manage various aspects of Collibra.

Default name	Resource ID	License	Purpose
Admin Istrator	00000000-0000-0000-0000-000000900002	Standard	Admin Istrator is the default administrator who configures Collibra when it is installed. Admin Istrator allows you to perform the initial user creation and configuration. You can delete this account if you have at least one other user who has the Sysadmin global role.
System User	00000000-0000-0000-0000-000000900001	Standard	System User is a fixed user who performs system-level functions and triggers certain processes in Collibra. You cannot modify or delete this user.
Workflow User	00000000-0000-0000-0000-000000900003	Standard	The Workflow User performs the actions triggered by workflows that are not the result of a user task. You cannot modify or delete this user.

Default name

Resource ID

License

Purpose

Admin Istrator

00000000-0000-0000-0000-000000900002

Standard

Admin Istrator is the default administrator who configures Collibra when it is installed.

Admin Istrator allows you to perform the initial user creation and configuration. You can delete this account if you have at least one other user who has the Sysadmin global role.

System User

00000000-0000-0000-0000-000000900001

Standard

System User is a fixed user who performs system-level functions and triggers certain processes in Collibra. You cannot modify or delete this user.

Workflow User

00000000-0000-0000-0000-000000900003

Standard

The Workflow User performs the actions triggered by workflows that are not the result of a user task. You cannot modify or delete this user.

Note You can retrieve a full list of out-of-the-box users by using the REST Core API v2 GET method of the /users endpoint with the includeDisabled parameter set to true. Out-of-the-box users have true in the system filed.