Seats

Important  This feature is available only in the latest UI.

The Seats page offers you an overview of the total number of licenses that you are entitled to and their current consumption.

Note 
  • The information on this page is refreshed hourly.
  • Disabled accounts do not count towards the total.
  • System reserved accounts do not count towards the total.

A user license is the overall authorization for a user to perform certain actions in Collibra. What a user can actually do in Collibra depends on the global roles and the responsibilities of the user.

Read-only seats are unlimited, while the number of Standard seats depends on your subscription. For each subscription a license key is uploaded to the applicable environment. The license key contains package details such as included users by type, asset allowance, and product and capabilities included or purchased on top of the package.

The Seats page allows you to see when your organization exceeds the number of assigned seats so that you can take action by purchasing more seats or by removing permissions from users or groups to reduce the number of occupied seats.

If needed, you can download a report in CSV format to see how monthly workflow participation contributed to the number of effective standard users.

Viewer seats are unlimited, while the number of Contributor and Creator seats depend on your subscription. For each subscription a license key is uploaded to the applicable environment. The license key contains package details such as included users by type, asset allowance, and product and capabilities included or purchased on top of the package.

The Seats page allows you to see when your organization exceeds the number of assigned seats so that you can take action by purchasing more seats or by removing permissions from users or groups to reduce the number of occupied seats.

The number of allocated Contributor or Creator seats has a 20% buffer to help you manage consumption after exceeding the purchased amount. When the assigned seats go over 120% for these licenses for more than 9 consecutive weeks, you can no longer:

  • Assign responsibilities to a role that requires that license.
  • Add members to a global role that requires that license.
  • Add users to a group with a role that requires that license.

In the License Change History section you can see:

  • A Monthly chart reflecting the evolution of the number of seats.
  • A Daily table that captures the operations that have an impact on the number of assigned seats, such as changes in:
    • Group memberships.
    • Global role membership.
    • Responsibilities.
    • Permissions for resource or global roles.

If needed, you can download a report in CSV format to see weekly historical data.

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