Configure the lifecycle stages of AI Governance assets

Updated: July 9, 2025

For any asset type, you can configure which initial status you want assets to have when they are created. For some asset types, including the AI Agent, AI Model, and AI Use Case asset types (and child asset types), the Enable lifecycle management option is available in the global assignment. This option allows you to configure an asset status progression that represents the lifecycle stages through which assets of that type will evolve.

Default lifecycle stages by asset type

The following table shows the default asset status progression for AI Agent, AI Model and AI Use Case assets.

Asset type	Default asset status progression	If you customize the asset status progression
AI Agent	Core path: Candidate > Under Review > Accepted	The configuration is reflected: In the Lifecycle tracker. On the Agent Registry page.
AI Agent	Other statuses: Rejected > Archived	These statuses are not reflected on any AI Governance product pages. They are only reflected on the asset page.
AI Model	Core path: Candidate > Under Review > Accepted	The configuration is reflected: In the Lifecycle tracker. On the Model Registry page.
AI Model	Other statuses: Rejected > Archived	These statuses are not reflected on any AI Governance product pages. They are only reflected on the asset page.
AI Use Case	Core path: Ideation > Development > Monitoring	The configuration is reflected: In the Lifecycle tracker. On the AI Use Cases page.
AI Use Case	Other statuses: Rejected > Archived	These statuses are not reflected on any AI Governance product pages. They are only reflected on the asset page.

Warning The current migration process does not correctly manage asset status configurations. Therefore, if you migrate your Collibra configuration from one environment to another environment, you will need to reconfigure the core path asset statuses for the AI Use Case and AI Model asset types. This will be improved in a future version of Collibra.

Prerequisites

You have a global role that has the Product Rights > System administration global permission.
The Model Registry (in preview) is enabled.
For guidance on how to enable the Model Registry, go to Set up AI Governance.

Steps

On the main toolbar, click → Settings.
The Settings page opens.
Click the Operating Model tab.
The Operating Model settings are shown.
In the Asset types table, click the relevant asset type.
The asset type overview page opens.
In the tab pane, expand the Global Assignment tab (or the tab of the relevant assignment), and then click Statuses.
Note If only the Global Assignment tab is shown, it means no one in your organization has added another assignment. In this case, use the Global Assignment. For more information on assignments and scopes, go to Create scoped assignments for the AI Governance asset types.
The Statuses page opens.
Ensure that the Enable Lifecycle Management option is selected.
Optionally, do any of the following

Action	Steps	Result
Remove an existing status from the configuration.	Click next to the status you want to remove. Note System managed statuses cannot be deleted.	If you remove a status from the Core Path section, the status is no longer part of the asset lifecycle, and no longer appears in the Lifecycle tracker on the asset page. If you remove a status from the Other Statuses section, the status is no longer part of the asset lifecycle. Statuses in the Other Statuses section are never shown in the Lifecycle tracker.
Add a status.	In the Other Statuses section, click Add a Status. The Add a Status dialog box appears. Search for and click the relevant status. Note If the status you want to add does not exist, you can create it. For complete information, see the "Create a status" section in Manage statuses.	The status is added to the bottom of the Other Statuses section. If you want, you can click and drag the new status into the Core Path section. If you move the status to the Core Path, the status becomes part of the asset lifecycle, and appears in the Lifecycle tracker. If you leave the status in the Other Statuses section, the status becomes part of the asset lifecycle, but statuses in the Other Statuses section are never shown in the Lifecycle tracker.
Configure the progression of the asset statuses for the core path and other statuses.	Click Reorder Statuses. Click next to the statuses and order them to suit your needs.	The first status in the Core Path section is the initial status, meaning it is the status that new assets have when you register a new AI Agent, AI model, or AI use case.

Action

Steps

Result

Remove an existing status from the configuration.

Click next to the status you want to remove.

Note System managed statuses cannot be deleted.

If you remove a status from the Core Path section, the status is no longer part of the asset lifecycle, and no longer appears in the Lifecycle tracker on the asset page.
If you remove a status from the Other Statuses section, the status is no longer part of the asset lifecycle. Statuses in the Other Statuses section are never shown in the Lifecycle tracker.

Add a status.

In the Other Statuses section, click Add a Status.
The Add a Status dialog box appears.
Search for and click the relevant status.

Note If the status you want to add does not exist, you can create it. For complete information, see the "Create a status" section in Manage statuses.

The status is added to the bottom of the Other Statuses section. If you want, you can click and drag the new status into the Core Path section.

If you move the status to the Core Path, the status becomes part of the asset lifecycle, and appears in the Lifecycle tracker.
If you leave the status in the Other Statuses section, the status becomes part of the asset lifecycle, but statuses in the Other Statuses section are never shown in the Lifecycle tracker.

Configure the progression of the asset statuses for the core path and other statuses.

Click Reorder Statuses.
Click next to the statuses and order them to suit your needs.

The first status in the Core Path section is the initial status, meaning it is the status that new assets have when you register a new AI Agent, AI model, or AI use case.