Configure the lifecycle stages of AI Governance assets
For any asset type, you can configure which initial status you want assets to have when they are created. For some asset types, including the AI Model and AI Use Case asset types, you can select the Enable lifecycle management option in the global assignment (it is enabled by default), which allows you to configure the asset status progression, meaning the lifecycle stages through which you want your assets to evolve.
When the Enable lifecycle management option is selected for an asset type, the Lifecycle tracker widget is included on the asset page of all assets of that type. For complete information, go to Asset Lifecycle management.
Note The Lifecycle management option is not available for the AI Agent asset type until Collibra 2025.07. Until then, configuring asset statuses for AI Agent assets is different than what is available for AI Model and AI Use Case assets.
- AI Agent
- AI Model and AI Use Case
The AI Agent asset type is configured with the following list of default asset statuses:
- Candidate
- Under Review
- Reviewed
- In Progress
- Approval Pending
- Accepted
- Implementing
- Missing from source
- AI Agent asset statuses are not identified as being either core statuses or other statuses.
- Changes to the list of statuses are not reflected anywhere in the AI Governance product pages.
Prerequisites
- You have a global role that has the Product Rights > System administration global permission.
Steps
-
On the main toolbar, click
→
Settings.
The Settings page opens. - Click the Operating Model tab.
The Operating Model settings are shown. - In the Asset types table, click the relevant asset type: AI Agent.
The asset type overview page opens. - In the tab pane, expand the Global Assignment tab or the tab of the relevant assignment, and then click Statuses.Note If only the Global Assignment tab is shown, it means no one in your organization has added another assignment. In this case, use the Global Assignment. For more information on assignments and scopes, go to Create scoped assignments for the AI Governance asset types.The Statuses page opens.
- Optionally, do any of the following.
Action | Steps | Result |
---|---|---|
Remove an existing status from the configuration. |
Click Note If an asset status is system managed, it can't be removed. |
The status is removed from the list. |
Configure the initial status of AI Agent assets. |
Click If the status you want is not yet included in the list of statuses, you first need to add the status. |
When you register an AI agent, the AI Agent asset that is automatically created has the configured initial status. |
Add a status. |
|
The status is added to the bottom of the list. |
Note This procedure assumes that the Enable lifecycle management option is selected, which is the default configuration for the AI Model and AI Use Case asset types. If it is not selected, follow the procedure shown in the AI Agent tab in this topic.
This feature is in preview for the AI Model asset type. To benefit from the Lifecycle Management feature for AI Model assets, you have to enable Model Registry. For guidance on how to do so, go to Set up AI Governance.
The following table shows the default asset status progression for AI Model and AI Use Case assets.
Asset type | Default asset status progression | If you customize the asset status progression |
---|---|---|
AI Model |
Core path: Candidate > Under Review > Accepted |
The configuration is reflected:
|
Other statuses: Rejected > Archived | These statuses are not reflected on any AI Governance pages. | |
AI Use Case |
Core path: Ideation > Development > Monitoring |
The configuration is reflected:
|
Other statuses: Rejected > Archived | These statuses are not reflected on any AI Governance pages. |
The asset types in the core status path define the lifecycle stages of an asset. The lifecycle stages are reflected in various places on the AI Governance product pages. The following image shows the core statuses as reflected in the Lifecycle tracker.
Prerequisites
- You have a global role that has the Product Rights > System administration global permission.
Steps
-
On the main toolbar, click
→
Settings.
The Settings page opens. - Click the Operating Model tab.
The Operating Model settings are shown. - In the Asset types table, click the relevant asset type: AI Model.
The asset type overview page opens. - In the tab pane, expand the Global Assignment tab or the tab of the relevant assignment, and then click Statuses.Note If only the Global Assignment tab is shown, it means no one in your organization has added another assignment. In this case, use the Global Assignment. For more information on assignments and scopes, go to Create scoped assignments for the AI Governance asset types.The Statuses page opens.
- Optionally, do any of the following
Action | Steps | Result |
---|---|---|
Remove an existing status from the configuration. |
Click Note System managed statuses cannot be deleted. |
|
Add a status. |
|
The status is added to the bottom of the Other Statuses section. If you want, you can click and drag the new status into the Core Path section.
|
Configure the progression of the asset statuses for the core path and other statuses. |
If the status you want is not visible, you need to add it. |
The first status in the Core Path section is the initial status, meaning it is the status that new assets have when you register a new AI model or AI use case. |