Configure the lifecycle stages of AI Governance assets

For any asset type, you can configure which initial status you want assets to have when they are created. For some asset types, including the AI Model and AI Use Case asset types, you can select the Enable lifecycle management option in the global assignment (it is enabled by default), which allows you to configure the asset status progression, meaning the lifecycle stages through which you want your assets to evolve.

When the Enable lifecycle management option is selected for an asset type, the Lifecycle tracker widget is included on the asset page of all assets of that type. For complete information, go to Asset Lifecycle management.

Note The Lifecycle management option is not available for the AI Agent asset type until Collibra 2025.07. Until then, configuring asset statuses for AI Agent assets is different than what is available for AI Model and AI Use Case assets.

  • AI Agent
  • AI Model and AI Use Case

The AI Agent asset type is configured with the following list of default asset statuses:

  • Candidate
  • Under Review
  • Reviewed
  • In Progress
  • Approval Pending
  • Accepted
  • Implementing
  • Missing from source
Note Unlike for the AI Model and AI Use Case asset types, the AI Agent asset type is not currently eligible for Lifecycle Management until Collibra 2025.07. As such, until the release of Collibra 2025.07:
  • AI Agent asset statuses are not identified as being either core statuses or other statuses.
  • Changes to the list of statuses are not reflected anywhere in the AI Governance product pages.

Prerequisites

Steps

  1. On the main toolbar, click Products icon → Cogwheel icon Settings.
    The Settings page opens.
  2. Click the Operating Model tab.
    The Operating Model settings are shown.
  3. In the Asset types table, click the relevant asset type: AI Agent.
    The asset type overview page opens.
  4. In the tab pane, expand the Global Assignment tab or the tab of the relevant assignment, and then click Statuses.
    Note If only the Global Assignment tab is shown, it means no one in your organization has added another assignment. In this case, use the Global Assignment. For more information on assignments and scopes, go to Create scoped assignments for the AI Governance asset types.
    The Statuses page opens.
  5. Optionally, do any of the following.
Action Steps Result
Remove an existing status from the configuration.

Click next to the status you want to remove.

Note If an asset status is system managed, it can't be removed.

 The status is removed from the list.

Configure the initial status of AI Agent assets.

Click Drag vertical icon next to the status that you want as the initial status, and drag it to the top of the list.

If the status you want is not yet included in the list of statuses, you first need to add the status.

When you register an AI agent, the AI Agent asset that is automatically created has the configured initial status.

Add a status.
  1. Click Add a Status.
    The Add a Status dialog box appears.
  2. Search for and click the relevant status.

The status is added to the bottom of the list.

Note This procedure assumes that the Enable lifecycle management option is selected, which is the default configuration for the AI Model and AI Use Case asset types. If it is not selected, follow the procedure shown in the AI Agent tab in this topic.

This feature is in preview for the AI Model asset type. To benefit from the Lifecycle Management feature for AI Model assets, you have to enable Model Registry. For guidance on how to do so, go to Set up AI Governance.

The following table shows the default asset status progression for AI Model and AI Use Case assets.

Asset type Default asset status progression If you customize the asset status progression
AI Model

Core path: Candidate > Under Review > Accepted

The configuration is reflected:

  • In the Lifecycle tracker.
  • On the Model Registry page.
Other statuses: Rejected > Archived These statuses are not reflected on any AI Governance pages.
AI Use Case

Core path: Ideation > Development > Monitoring

The configuration is reflected:

  • In the Lifecycle tracker.
  • On the AI Use Cases page.
Other statuses: Rejected > Archived These statuses are not reflected on any AI Governance pages.

The asset types in the core status path define the lifecycle stages of an asset. The lifecycle stages are reflected in various places on the AI Governance product pages. The following image shows the core statuses as reflected in the Lifecycle tracker.

Warning The current migration process does not correctly manage asset status configurations. Therefore, if you migrate your Collibra configuration from one environment to another environment, you will need to reconfigure the core path asset statuses for the AI Use Case and AI Model asset types. This will be improved in a future version of Collibra.

Prerequisites

Steps

  1. On the main toolbar, click Products icon → Cogwheel icon Settings.
    The Settings page opens.
  2. Click the Operating Model tab.
    The Operating Model settings are shown.
  3. In the Asset types table, click the relevant asset type: AI Model.
    The asset type overview page opens.
  4. In the tab pane, expand the Global Assignment tab or the tab of the relevant assignment, and then click Statuses.
    Note If only the Global Assignment tab is shown, it means no one in your organization has added another assignment. In this case, use the Global Assignment. For more information on assignments and scopes, go to Create scoped assignments for the AI Governance asset types.
    The Statuses page opens.
  5. Optionally, do any of the following
Action Steps Result
Remove an existing status from the configuration.

Click next to the status you want to remove.

Note System managed statuses cannot be deleted.
  • If you remove a status from the Core Path section, the status is no longer part of the asset lifecycle, and no longer appears in the Lifecycle tracker on the asset page.
  • If you remove a status from the Other Statuses section, the status is no longer part of the asset lifecycle. Statuses in the Other Statuses section are never shown in the Lifecycle tracker.

Add a status.
  1. In the Other Statuses section, click Add a Status.
    The Add a Status dialog box appears.
  2. Search for and click the relevant status.

The status is added to the bottom of the Other Statuses section. If you want, you can click and drag the new status into the Core Path section.

  • If you move the status to the Core Path, the status becomes part of the asset lifecycle, and appears in the Lifecycle tracker.
  • If you leave the status in the Other Statuses section, the status becomes part of the asset lifecycle, but statuses in the Other Statuses section are never shown in the Lifecycle tracker.

Configure the progression of the asset statuses for the core path and other statuses.
  1. Click Reorder Statuses.
  2. Click Drag vertical icon next to the statuses and order them to suit your needs.

If the status you want is not visible, you need to add it.

The first status in the Core Path section is the initial status, meaning it is the status that new assets have when you register a new AI model or AI use case.