Configure search result fields

Important  This feature is available only in the latest UI. However, in the classic UI, you can configure search result fields via → Fields directly on the search page. For more information, go to Search page.

As an administrator, you can configure which fields appear in the body of search results and also define the sequence in which they appear. A configured field appears in a result only if it contains a value. However, if the configured field isn't part of an asset type assignment, the field doesn't appear in the corresponding asset's result—even if the field contains a value. Additionally, if a field value matches the searched text, the field appears in the result, even if it isn't configured to appear.

Note The configured search result fields apply only to the search page, not to standalone Data Marketplace.

Image of a search result

Prerequisites

You have a global role with the Product Rights > System administration global permission.

Steps

  1. On the main toolbar, click Products icon → Cogwheel icon Settings.
    The Settings page opens.
  2. Click the Search tab.
    The Results Fields page opens.
    Note The Results Fields page contains the fields that appear in each search result on the search page. You can't reposition or remove the default fields in the Header and Footer sections and the Definition field in the Body section.
  3. To add a field, in the applicable drop-down list, select the field, click Add <type>, and then click Save.
    Image of the drop-down list boxes used for adding more fields
    The field you added appears in the Body section. If you added the custom field Status, it appears in the Header section instead.
    Tip You can add multiple fields.
  4. To change the position of a field, drag Drag vertical icon to the required position, and then click Save.
    Tip 
    • You can reposition the fields you added only within the same section. For example, if you add a field named Assignee, it appears in the Body section. You can move this field around within the Body section, but you can't move it to the Header or Footer section.
    • If both Description and Tags fields are configured to appear in search results, to make the results easier to scan, we recommend the following order: Definition, Description, and then Tags.
  5. To remove a field, click Close icon, and then click Save.

Display name versus full name in search results

In search results, the visibility of the full name of an asset depends on two factors: whether the full name matches the display name and whether the full name is configured to appear in search results. You can configure the full name to appear in search results by adding the Full Name custom field.

When the full name is hidden

If the full name is the same as the display name, the full name is hidden from search results. This behavior occurs even if the full name is configured to appear in search results. This prevents redundant information from cluttering the search page.

When the full name is shown

The full name appears along with the display name in search results if:

  • The full name differs from the display name and the full name is configured to appear in search results.
  • The full name differs from the display name and the user's search text matches the full name—even if the full name isn't configured to appear in search results.