Asset proposal

In this phase of the asset onboarding process, users progress through a series of workflow forms to create an asset and add characteristics to the asset.

The following are a few examples of asset proposal workflows:

New Business Process
Risk Wizard
Start PIA
Remediation Action Wizard

Who can start these workflows

By default, any user can start a workflow. However, you can edit the workflow configuration options to restrict the right to certain resource roles on the parent asset. For example, you can restrict the right to start a workflow to the Owner or Business Steward resource roles.

When a user starts an asset proposal workflow, that user is assigned the responsibility of Stakeholder for the newly created asset.

Default domains

When you start an asset proposal workflow, an asset is created in the default domain. You can specify a new default domain for such assets.

In the ownership proposal workflow, the user proposes a long-term domain for the asset. If ownership is accepted in the ownership acceptance workflow, the asset is moved to the proposed domain.

Note Collibra Data Intelligence Platform can be configured to allow for multiple assets with identical names in a single domain. However, this is not allowed in the data privacy-specific default domains, where all asset names must be unique.

Canceling the asset proposal

Asset proposal can be canceled any time before the asset has been approved. However, there is currently no automated cancellation procedure. The user can simply exit the relevant workflow. The Business Steward for the domain in which the newly created asset resides can then delete the asset.

Tip In the workflow wizard, clicking X to close the dialog box pauses the workflow. It does not cancel the workflow. The created asset remains in the default domain. The user can resume the workflow from their tasks page at another time.

Output and status evolution

The following table shows the status evolution based on the possible conditions.

Condition	Status of the asset
A user starts an asset proposal workflow	Is New
The asset proposal workflow is complete	Becomes Candidate

Tip

Start a workflow to propose a new asset:

For asset types	Start the workflow via
Business Process	The Privacy Dashboard The Invite to Business Process Register workflow
Data Set Technology Asset Data Sharing Agreement Risk Remediation Action Remediation Plan	The Data Protection Dashboard

Complete the workflow forms. There are no mandatory fields in the workflow forms. The objective here is to create the asset. In the characteristics management phase of the onboarding process, the various stewards are called on to develop the asset in accordance with their areas of expertise.

Note The ownership proposal workflow forms follow immediately after the series of asset proposal workflow forms.