Workflows widget

Important 

In Collibra 2024.05, we launched a new user interface (UI) for Collibra Data Intelligence Platform! You can learn more about this latest UI in the UI overview.

Use the following options to see the documentation in the latest UI or in the previous, classic UI:

The Workflows widget on a dashboard enables you to start global workflows via buttons.

Image of a Workflow widget

Image of Workflow widgets

Configure the Workflows widget

Prerequisites

  • To manage your own dashboards: You have a global role with the Manage Your Own Views, Dashboards, Search Filters global permission.
  • To manage another user's dashboards: You have a global role with the Manage Shared Views, Dashboards, Search Filters global permission.

Steps

  1. Open the widget for configuration.
    1. Open the dashboard for which you want to configure the widget.
    2. Click → Edit widgetsEdit Dashboard.
    3. If needed, drag the widget from the Widgets section to the dashboard.
    4. On the widget, click → Configure.
  2. On the ButtonsWorkflow Buttons tab, select a workflow, and then enter the required information.
    Image of a Workflow widget

    Field

    		Description

    1Title

    Label for the workflow button when it is shown on the widget.

    2Workflow

    		Global workflow that you want to start when the button is clicked.

    3Button

    Style for the button, based on the type of workflow. The following styles are available:
    • Outlined: A button typically used for secondary or less prominent actions. It has a visible border and a transparent background, unless the secondary button is customized via the Collibra settings.
    • Alert: A button typically used for negative actions or warnings. It has a red background, and it can't be customized.
    • Solid: A button typically used for primary or most prominent actions. It has a blue background, unless the primary button is customized via the Collibra settings.
    Color for the button, based on the type of workflow. The following values are available for selection:
    • Default: Gray
    • Danger: Red
    • Info: Gray
    • Success: Green
    • Warning: Yellow

    Note This field determines only the color of the button. Consider using the colored buttons only for your most prominent workflows.

    Image of a Workflow widget

    Tip 
    • You can change the position of a workflow button by dragging to the required position.
    • You can remove the workflow button you don't want to show on the widget by clicking .
    • You can use multiple Workflows widgets to group workflows that belong together, or to highlight important assets.

      Image of Workflows widgets

  3. On the Widget tab, enter the required information.
    Tip You can use the Description field to explain to users why and when a certain action is required, or to set expectations on what happens after an action is triggered and completed. For example, you can specify the processing timeframe for a new term suggestion, indicating that it will be addressed within X business days, or communicate that you'll follow up via email to provide further updates.
  4. On the widget, click Save.
  5. In the upper-right corner of the page, click Close & save editsSave.