Users

A user is an individual who has access to Collibra Data Intelligence Platform through a user account. The actions that a user can perform in Collibra depend on their license type, global roles, and responsibilities.

Tip You can add users to user groups for efficient assignment of roles and responsibilities to multiple users simultaneously.

User types

The type of a user depends on their license type.

User type Description
Read-only user

A user who has a read-only license and who can:

Note It does not allow users to create, edit or delete resources.

You can view which global and resource permissions require a Read-only license on the Cogwheel icon Settings page.
Standard user

A user who has a standard license and who can:

  • Create, edit and delete assets.
  • Create, edit and delete communities, domains, and responsibilities.
  • Create and share (anyone’s) application, community, and domain views.
  • Create and share (anyone’s) dashboards.
  • Bulk import assets through Excel, CSV, or API.
  • Manage and participate in workflows.
  • Edit the operating model, for example create, edit, and delete asset types.
  • Manage users, user groups, roles, and permissions.

You can view which global and resource permissions require a Standard license on the Cogwheel iconSettings page.

User statuses

The status of a user determines whether they can sign in or not.

User status Description
Enabled A user who can sign in to Collibra. The license of this user contributes to the maximum number of licenses if the user has an active password status.
Disabled A user who cannot sign in to Collibra.The license of this user does not contribute to the maximum number of licenses.

Password statuses

Password status Description
Active A user who has a password.
Inactive A user who does not have a password. This is typically a temporary status that occurs only immediately after creating a user. When a password is created for the user, the password status becomes active and cannot be then reverted to inactive.

Out-of-the-box users

Collibra contains out-of-the-box users, which are used to manage various aspects of Collibra.

Default name Resource ID License

Purpose
Admin Istrator 00000000-0000-0000-0000-000000900002

Standard

Admin Istrator is the default administrator who configures Collibra when it is installed.

Admin Istrator allows you to perform the initial user creation and configuration. You can delete this account if you have at least one other user who has the Sysadmin global role.
System User 00000000-0000-0000-0000-000000900001

Standard

 System User is a fixed user who performs system-level functions and triggers certain processes in Collibra. You cannot modify or delete this user.
Workflow User 00000000-0000-0000-0000-000000900003

Standard

 The Workflow User performs the actions triggered by workflows that are not the result of a user task. You cannot modify or delete this user.