Smart check activities are automated validation checks that run against set parameters across all assets of an asset type. When an asset advances to a lifecycle stage that has a smart check activity configured, the check runs automatically and the result is displayed in the Lifecycle tracker.
Unlike assessments and sign-off activities, smart check activities cannot be manually added to the Lifecycle tracker. They must be added in the asset type's assignment, and configured for specific lifecycle stages of the asset. For complete information, go to:
- Smart check activities are only available in the new Lifecycle tracker. They are not supported in the legacy Lifecycle tracker widget.
- Smart check activities currently run in optional mode. A failed smart check does not prevent you from advancing the asset to the next lifecycle stage. For more information, go to Optional mode behavior.
View smart check results in the Lifecycle tracker
Smart check activities appear in the Lifecycle tracker alongside assessments and sign-off activities. You can view the result of a smart check and take action based on the outcome.
In the Lifecycle tracker, click 
in the relevant smart check activity row, or hover over the row to use the available quick actions.
The following table describes the available actions and when each one is shown.
| Action | Details | When it is shown |
|---|---|---|
| View | View the smart check activity result and details. | The smart check has passed. |
| Start | Run or re-run the smart check for the current lifecycle stage. Clicking Start highlights the non-conforming characteristics on the asset page. For more information, go to Resolve a failed smart check. | The smart check has failed and the asset is currently in the stage at which the smart check is configured. |
| Resolve | Indicates that the smart check was not completed before the asset was advanced past the stage at which it is configured. Use this action to review and address the outstanding check result. | The smart check failed or was not completed, and the asset has since been advanced to a later lifecycle stage. |
Resolve a failed smart check
To identify which characteristics are required to satisfy a smart check, click Show smart checks on the asset page.
Note If your Collibra admin has configured widgets to represent characteristics on the asset page layout, any smart check failures for those characteristics are still indicated on the relevant widget.
When a smart check fails, you can use the Lifecycle tracker to navigate directly to the characteristics that need to be updated to meet the check's conditions.
- In the Lifecycle tracker, find the failed smart check activity and click Start.
The non-conforming characteristics are highlighted on the asset page. Each highlighted characteristic shows a tooltip describing the condition that must be met.Note If the Lifecycle tracker is covering the highlighted characteristics, close it by clicking X in the upper-right corner of the tracker. This is a known limitation that will be improved in a future release. - Update the highlighted characteristic to meet the condition shown in the tooltip. For example, if the condition is "Must have a relation 'trained by Asset'", add the required relation to the asset.
- Repeat for any remaining highlighted characteristics.
When all conditions are met, the smart check passes and the result is updated in the Lifecycle tracker.