Enable relevance, related assets, and search tabs by audience (in preview)

Important  All the features on the In preview page in the Search settings are in preview and available only in the latest UI.

By default, search results on the search page are sorted in the order of descending relevance. You can influence the ranking of search results based on certain asset types and relations, and also based on communities and domains. You can also customize the search tabs for the search page and dashboard search widgets based on audience.

Prerequisites

You have a global role that has the Product Rights > System administration global permission.

Steps

  1. On the main toolbar, click Products icon → Cogwheel icon Settings.
    The Settings page opens.
  2. In the Search section, click In preview.
    The In preview page opens.
  3. Enable or disable the following settings.
    OptionDescription
    Lower relevance for Columns
    • On: Lowers the relevance of Column assets in search results so that they are ranked lower. Column assets aren't prioritized in search results even when dot notation or double quotation marks are used in search texts.
    • Off (default): Doesn't lower the relevance of Column assets in search results.
    Note This setting applies to search results across Collibra, including in the user interface, API, and Collibra Browser Extension.
    Increased relevance for Business Terms
    • On: Raises the relevance of Business Term assets and their descendant assets in search results so that they are ranked higher.
      Tip In this context, descendant assets refers to the assets of a type that is a descendant of the Business Term asset type, such as Acronym assets.
    • Off (default): Doesn't raise the relevance of Business Term assets or their descendant assets in search results.
    Note This setting applies to search results across Collibra, including in the user interface, API, and Collibra Browser Extension.
    Increased relevance for Communities and Domains
    • On: Raises the relevance of communities and domains in search results so that they are ranked higher.
    • Off (default): Doesn't raise the relevance of communities and domains in search results.
    Note This setting applies to search results across Collibra, including in the user interface, API, and Collibra Browser Extension.
    Synonyms and acronyms for Business Terms
    • On: Includes linked synonyms and acronyms for Business Term assets and their descendant assets in search results.
      Example 
      • Suppose that the following relation exists between two Business Term assets: Customer Lifetime Value synonym of Revenue Potential. Then, if you search for customer, search results include both Customer Lifetime Value and Revenue Potential.
      • Suppose that the following relation exists between an Acronym asset and a Business Term asset: CLV is acronym for Customer Lifetime Value. Then, if you search for customer, search results include both CLV and Customer Lifetime Value.
    • Off (default): Doesn't include linked synonyms and acronyms in search results.
    Note This setting applies to search results on the search page and the API. It doesn't apply to quick search results and Collibra Browser Extension. Enabling or disabling it automatically triggers a rebuild of the relations index.
    Search tabs by audience

    This setting allows you to customize the search page experience to support diverse audiences and use cases, tailor the visibility and organization of search tabs for various personas, and thus create a more focused and user-specific search experience.

    • On:
      • Shows the Business Glossary and Catalog tabs on the search page. You can also hide these tabs using the Search Tabs page in the Search settings.
      • Allows you to limit the visibility of Data Marketplace subtabs to specific groups or roles.
      • Allows you to rename the Data Marketplace tab.
      • Allows you to reorder the All results and Data Marketplace tabs.
      • Allows you to add, edit, reorder, and delete Data Marketplace subtabs, and rename the All results tab.
      • Shows the Preview button next to each asset-based result for all search tabs on the search page. The button allows users to open the corresponding asset preview. You can also hide the button using the Show previews option on the Actions and Preview page in the Search settings.
        Note For next steps, go to Configure search tabs.

    • Off (default):
      • Allows you to only add, edit, reorder, and delete Data Marketplace subtabs, and rename the All results tab.
      • Shows the Preview button next to each result for only the Data Marketplace tab and subtabs on the search page.
        Note If you disable the Search tabs by audience setting, any configuration you set to control who can see specific search tabs will still apply. Therefore, before disabling this setting, consider undoing the visibility configuration for search tabs.

  4. Click Save.