Setting up your community-domain structure

Note This task applies only if your organization is new to Collibra and no community-domain structure is in place.

Things to consider

When working with Collibra, you can be as granular as you want when setting up your communities and subcommunities. There are no restrictions as to the rationale you use for creating your communities. However, as data privacy regulations focus mainly on business processes that produce and consume data, we find the following approach to be straightforward and effective:

  1. One community per line of business.
    For example Sales, Marketing, Engineering, IT and Human Resources.
  2. One or more subcommunities per community.
    For example Payroll, Benefits and Talent Acquisition could be considered three subcommunities that are grouped by the line of business Human Resources.
  3. One Process Register domain per community and subcommunity, for storing your Business Process assets.
  4. One Assessment Review Register domain per community and subcommunity, for storing your Assessment Review assets.
  5. One Business Dimensions domain per community and subcommunity, for storing your Party assets.
Note The out-of-the-box community-domain structure includes:
  • Domains with regulation-relevant assets, which serve as registers to which you can create additional in-kind assets.
  • Domains that serve as default domains when creating new assets. For example, the New Applications domain, which serves as the default domain for any new Technology Assets you create.

Tip If not already in place:
  1. Create your communities and subcommunities, based on your organizational structure and business needs.
    For example:
    1. Create a Human Resources community.
    2. Create Benefits, Payroll and Talent Acquisition communities within the Human Resources community.
  2. Create the following domains in each of the communities you created in step 1:
    1. A domain of the type Process Register, for storing your Business Process assets and Safeguard assets.
    2. A domain of the type Assessment Register, for storing you PIA and DPIA assets.
    3. A domain of the type Business Dimensions, for storing your Party assets.

    The new community-domain structure appears in your Organization Browser.