Request access to asset data

Note Roles in Data Access are not the same as global or resource roles.

You can request access to the underlying data in an asset if the asset is linked to Data Access. This action typically generates an access request for the role owners to review.

Prerequisites

The asset is linked to Data Access.

Steps

  1. Open the asset page.
  2. Click Actions > Request Access. If the Request Access option does not appear on the Actions menu, it means that the asset is not yet linked to any Data Access role.
  3. In the Request access dialog box, enter the required information.
    FieldDescription
    IdentitiesThe Data Access identities that need access. This field shows your name by default.
    GroupsThe Data Access groups that need access.
    How long is access needed

    The date and time when the requested access expires. By default, this is set to one calendar month from today. The reviewer can adjust this date before implementing access.

    Request reasonA business justification for your request.
  4. Click Request access.
    Tip If a data object in the linked role is protected by a column mask or a row filter, you can request fine-grained access exceptions during this step. Complete the following optional sections if you need unmasked data or row-level access, and then click Request access.
    SectionDescription
    Request access to unmasked data (optional)

    Select the column masks that are applied to the columns for which you need unmasked access. Selecting a column mask submits an exception request to the column mask owner, who can grant you access to view the unmasked data in those columns.

    Example Suppose that you are requesting access to the CUSTOMER table, which has a column mask on the Credit Card Number column. If you need to see full credit card numbers instead of masked values, select the corresponding column mask. The column mask owner reviews your exception access request and decides whether to approve it. If you do not select the column mask, you still get access to the CUSTOMER table (after approval), but the data in the Credit Card Number column remains masked for you.

    Request access to filtered table rows (optional)

    Select the filter rules for the row filters that you need to access. If a table has an active row filter and you do not select any of its filter rules, your queries return zero rows for that table, even if your role grants you overall access on the table.

    Example Suppose that you are requesting access to the CUSTOMER table, which has a row filter with the filter rule Region = US. If you need to see customer records for the US region, select this filter rule. The filter rule owner reviews your exception access request and decides whether to approve it. If you do not select this filter rule, you still get access to the CUSTOMER table (after approval), but all its rows remain hidden to you.


    A confirmation message appears. An access request is generated for the role owners, and an email is sent to the requested beneficiaries when the access request is approved.

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