Implement or close access requests

In Data Access, an access request is automatically generated when a user adds data objects or access controls that they do not own to their access control. It is also automatically generated when a user requests access to an asset. The owner of that data object or access control, must review and implement the request before the access can take effect.

Implement a request

By implementing an access request, you approve the requested access for the entity that you own. For a request without exceptions, your implemented access is activated in the target data source, even if other entities in the same request are still awaiting implementation, that is, even if the request is not closed yet. For a request with exceptions, no access is granted until the request is closed.

You can implement access only for the entities that you own. If a requested entity has multiple owners, only one owner needs to implement it. The status of the access request changes to Implemented after each requested entity in the request has been implemented by at least one of its owners.

Note Implementing an access request against a data source-managed access control turns it into a Collibra-managed access control.

To implement an access request:

  1. On the Data Access landing page, in the left pane, click Access requests.
  2. On the Access requests page, click the request that you want to implement.
  3. On the access request page, click Implement.
  4. On the Implement access page, in the Grant access on section, select the requested entities that you want to approve.
  5. If the requested entity is an access control, optionally, in the Expires at field, change the expiration date, which indicates when access is revoked.
  6. Click Grant access.
    The implementation status of the entity changes to Implemented.

Close a request

By closing an access request as one of its assignees, you decline all requested access that is not yet implemented, including entities that are owned by others. Access that is already implemented is not affected. For a request with exceptions, the requester gets no access if the parent role is not implemented, even if exceptions are.

To close an access request:

  1. On the Data Access landing page, in the left pane, click Access requests.
  2. On the Access requests page, click the request that you want to close.
  3. On the access request page, click Close request.
    The reason for closure is logged as a comment in the Comments section of the access request page.

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