In Collibra 2024.05, we launched a new user interface (UI) for Collibra Data Intelligence Platform! You can learn more about this latest UI in the UI overview.
Use the following options to see the documentation in the latest UI or in the previous, classic UI:
You can assign weighted scores to Yes/No fields in your template. The scores are used to determine the decision shown to the user in your Decision field. For more information on field types, go to Template fields.
Prerequisites
You have a global role that has the Assessments > Manage Templates global permission.
Steps
- Open or create a template.
- Add Yes/No questions to the template, or work with the existing Yes/No questions.
You can also use Yes/No with Justification questions. - Add Yes/No fields to the template, or work with the existing Yes/No fields.
You can also use Yes/No With Reason fields. - For the relevant Yes/No questions, specify the following properties:
Property Description
Title
The question or statement.
Example "Does the processing activity present a high level of risk for the rights and freedoms of the concerned data subjects?"
Score
The score for the question or statement.
Note The score is added to the total if the user responds "Yes" to the question. If the user responds "No", the score is ignored.
- For the relevant Yes/No fields, specify the following settings:
Setting Description
Name
The question or statement.
Example "Does the processing activity present a high level of risk for the rights and freedoms of the concerned data subjects?"
Score
The score for the question or statement.
Note The score is added to the total if the user responds "Yes" to the question. If the user responds "No", the score is ignored.
- In a Decision question, specify in the following properties:
Property Description
Title
The question that appears in the final decision. Consider the fact that the decision value shown in the final decision will be "Yes" or "No".
This should be in the form of a question. If the score threshold is met, the value returned is "Yes". If not, the value returned is "No".
Example "Is a DPIA required for the Business Process asset?"
Score threshold
The limit at, or beyond, which the Decision question returns the value "Yes".
Assessment template
The assessment that should be conducted if the scoring threshold is met.
Note When the assessment is submitted for review, the assessment details page includes a button to launch the assessment you specify here.
- In a Decision field, specify in the following settings.
Setting Description
Name
The field that appears in the final decision. Consider the fact that the decision value shown in the final decision will be "Yes" or "No".
This should be in the form of a question. If the score threshold is met, the value returned is "Yes". If not, the value returned is "No".
Example "Is a DPIA required for the Business Process asset?"
Score Threshold
Value at or above which the Decision field returns the value Yes.
Assessment Template
Assessment that should be conducted if the scoring threshold is met.
Note When the assessment is submitted, the assessment details page includes a button to launch the assessment you specify here.