Share collections

Important 

In Collibra 2024.05, we launched a new user interface (UI) for Collibra Data Intelligence Platform! You can learn more about this latest UI in the UI overview.

Use the following options to see the documentation in the latest UI or in the previous, classic UI:

By sharing a collection, you give others access rights to your collection. You can give the following access rights:

Access right What can a user do?
Viewer View the assets in a collection.
Editor
  • View the assets in a collection.
  • Add assets to and remove assets from the collection.
  • Update the collection description.
  • Share the collection with others.

Tip The person who creates the collection is the owner of the collection. In addition to the actions an editor can perform, the owner can update the collection name and delete the collection. The collection owner can't be changed.

Requesting access to a collection

You can request access to a collection and ask an owner to give you access rights.

  • If you receive a link to a collection to which you don't have access, you receive a message.
    Click Request Access to send an email to the owner.

  • If you have Viewer access to a collection, you see a View Access tag in the collection.
    To ask the owner for Editor access, click the tag and then Request Edit Access.

Give and remove access to a collection

As the owner or editor of a collection, you can share a collection via the Collections page.

Before you begin

The Collections feature and Data Marketplace has been enabled.

Steps

  1. Open the collection you want to share.

    1. Click your avatar → Collections.
      The Collections page opens.

    2. Select the collection you want to share.

      3. Tip As an owner, you may also have received an email indicating that someone requested access to a collection. In the email, click Manage access for this collection, to open the collection.

  2. Click Share .
    The Share dialog box opens.

  3. If the colleague you want to share the collection with doesn't have access yet to the collection, start typing the colleague's name in the Add users field and select the colleague from the drop-down list.
    The colleague is added to the People with Access list. The default access right is Viewer.

  4. To change the access rights, open the drop-down list next to the colleague's name and select the desired access right: Viewer or Editor.
    If you select the option Remove Access, the colleague will no longer have access to the collection.

  5. Click Save.
    An email is sent to the colleague informing the colleague about the access change.