Manage attributes

You can add, edit, and delete attributes.

Important 

In Collibra 2024.05, we launched a new user interface (UI) for Collibra Platform! You can learn more about this latest UI in the UI overview.

Use the following options to see the documentation in the latest UI or in the previous, classic UI:

In this topic

Add an attribute

You can add attributes to an asset to describe that asset. Whether you wish to add content to an empty attribute or edit content, you can add the attribute you need directly on the page through in-page editing.

Prerequisites

  • The attribute's type is in the relevant assignment of the asset's type.
  • Ensure you have an author role to perform in page editing.
  • Ensure your attribute has been added to the asset page from the layout editor. This must be done by an admin.

Tip If the minimum cardinality of the relevant attribute type is greater than 0, or if an attribute of that type already exists, the asset page always contains an attribute field for the attribute type.

Add an attribute from an asset page

Steps

  1. Open the asset page.
  2. Click in the field for the attribute you want to add content to.

    Tip You might have to click the Show empty values toggle if that attribute has no content yet.
  3. Enter the attribute content. For example, give the name asset a definition attribute.
  4. Click Save.

To add additional content, where multiple values are allowed, follow these steps:

  1. Click Add New under an existing field on an asset page.
  2. Enter the desired content.
  3. Click Save.
  1. Open the asset page.
  2. Click Add a Characteristic.
    The Add a Characteristic dialog box appears.
  3. In the Add a Characteristic dialog box, click the Attributes tab.
    The Add <attribute type> dialog box appears.
  4. Enter the value of the attribute.
    Example If you want to add a Description attribute, enter the description that you want to add to the asset.
  5. Click Save.

Add an attribute from a table

Steps

  1. Open a view in table display mode.
  2. If required, add the column of the attribute type to the table:
    1. Above the table, to the right, click → Fields.
    2. Click Select fields → Attributes.
    3. Select the relevant attribute types.
    4. Click Update.
    5. Click Save.
  3. Hover your pointer over the cell, and double click.
    The cell editor appears.
  4. Hover your pointer over the cell, and then click .
    The cell editor appears.
  5. Enter the required information.
  6. Do one of the following:
    If you want to change...do...
    the current row only:
    1. Click .
    2. Click Save.
    all visible rows:
    1. Click Apply to all visible rows.
    2. Click .
    3. Click Save.
    selected rows:
    1. Select one or more rows.
    2. Click Apply to all selected rows.
    3. Click .
    4. Click Save.

Edit an attribute

You can edit the value of an attribute, for example, if you want to edit the definition of an asset.

Note 

Some attributes can't be edited directly from an asset page, such as the following:

  • Description from source
  • Source tags
  • Profiling results
  • Technical data type in the At a glance sidebar

If you delete an attribute value from an attribute type of the Selection or Multiple Selection kind, then you can no longer edit the values of the attributes of that type without removing those invalid values. We recommend removing invalid attribute values from the attributes before removing them from the attribute type.

Prerequisites

Note The prerequisites depend on the values that you select in the Domain and Type fields when creating the asset.

  • You have a resource role with the Asset > Update resource permission.
    Tip This permission is granted through a resource role that is assigned to you either on the domain or on the community to which the domain belongs (via inheritance). For more information, go to Responsibilities.
  • You have a global role that has the relevant global permission for the type of asset for which you are editing characteristics. For example, if you want to update the characteristics of a Business Term asset, you must have a global role that has the Business Semantics Glossary global permission. Similarly, if you want to edit the characteristics of a Policy asset, you must have a global role that has the Policy Manager global permission.
    Tip To view the global permissions for all out-of-the-box asset types, go to Out-of-the-box asset types.

Edit an attribute from the asset page

Steps

  1. Open the asset page.
  2. Double-click in the field for the attribute you want to edit.
  3. Change the content as required.
  4. Click Save.
  1. Open the asset page.
  2. Double-click the attribute. or click .
  3. Edit the attribute.
  4. Click outside of the field to save the changes.
  5. Click Save.

Edit an attribute from a table

Steps

  1. Open a view in table display mode.
  2. If required, add the column of the attribute type to the table:
    1. Above the table, to the right, click → Fields.
    2. Click Select fields → Attributes.
    3. Select the relevant attribute types.
    4. Click Update.
    5. Click Save.
  3. Hover your pointer over the cell, and double click.
    The cell editor appears.
  4. Hover your pointer over the cell, and then click .
    The cell editor appears.
  5. Enter the required information.
  6. Do one of the following:
    If you want to change...do...
    the current row only:
    1. Click .
    2. Click Save.
    all visible rows:
    1. Click Apply to all visible rows.
    2. Click .
    3. Click Save.
    selected rows:
    1. Select one or more rows.
    2. Click Apply to all selected rows.
    3. Click .
    4. Click Save.

Delete an attribute

You can delete attributes as long as the minimum number of occurrences has not been reached.

If you delete an attribute value from an attribute type of the Selection or Multiple Selection kind, then you can no longer edit the values of the attributes of that type without removing those invalid values. We recommend removing invalid attribute values from the attributes before removing them from the attribute type.

Delete an attribute from an asset page

Steps

To delete content from a text editor, such as a description you no longer want, perform the following steps:

  1. Open the asset page.
  2. Click in the field you want to delete.
  3. Select the content and press the delete key on your keyboard.
  4. Click Save.

To clear content you no longer want, such as from a True or False selection, perform the following steps:

  1. Open the asset page.
  2. Click in the field you want to delete.
  3. Click the X to clear the content..
  4. Click Save.
  1. Open the asset page.
  2. At the end of the line, click .
    A dialog box appears.
  3. Click Delete.

Delete an attribute from a table

Steps

  1. Open a view in table display mode.
  2. If you don't see the column of the attribute type, add it to the table:
    1. Above the table, to the right, click → Fields.
    2. Click Select fields → Attributes.
    3. Select the relevant attributes.
    4. Click Update.
    5. Click Save.
  3. Click next to the attribute that you want to delete.
  4. Click Save.

    5. Note After clicking the , the attribute will automatically be deleted. There is no confirmation dialog box for you to confirm deletion. However, you can click cancel instead of save if you mistakenly delete an attribute.

  5. Click next to the attribute that you want to delete.

    The Delete <attribute> dialog box appears.
  6. Click Yes.

    The attribute field is now empty.