AI Governance: Configure the behavior of the Register AI use case button

Updated: July 9, 2025

The Register AI Use Case button is shown on the AI Governance Overview and AI Legal Reviews pages.

Button behavior options	Description
Keep default behavior (default)	By default, clicking the button opens the Register AI Use Case dialog box, which prompts the user to provide a name, description, domain, asset, and Owner for the new AI Use Case asset. Note In the initial release of AI Governance, clicking the Register AI use case button triggered the out-of-the-box "Register AI Use Case" workflow. That workflow is deprecated and will be removed in a future version of Collibra. The workflow was replaced by a backend implementation and dedicated APIs to create the AI Use Case asset. For complete information, go to Register an AI use case.
Replace with a custom workflow	In Settings, you can change the behavior so that when a user clicks the Register AI Use Case button, a workflow starts. You can select any enabled workflow in your Collibra environment. With this option, no asset is created (unless AI Use Case asset creation is part of your workflow logic). As such, there is no asset for which: An Owner can be assigned. An assessment can be started. Llifecycle management can be started. Important The user that clicks the Register AI Use Case button must have a global role that has the Workflow > Start workflow global permission. If the selected workflow is disabled or no longer exists in your Collibra environment, an error is generated.

Button behavior options

Description

Keep default behavior (default)

By default, clicking the button opens the Register AI Use Case dialog box, which prompts the user to provide a name, description, domain, asset, and Owner for the new AI Use Case asset.

Note In the initial release of AI Governance, clicking the Register AI use case button triggered the out-of-the-box "Register AI Use Case" workflow. That workflow is deprecated and will be removed in a future version of Collibra. The workflow was replaced by a backend implementation and dedicated APIs to create the AI Use Case asset.

For complete information, go to Register an AI use case.

Replace with a custom workflow

In Settings, you can change the behavior so that when a user clicks the Register AI Use Case button, a workflow starts. You can select any enabled workflow in your Collibra environment. With this option, no asset is created (unless AI Use Case asset creation is part of your workflow logic). As such, there is no asset for which:

An Owner can be assigned.
An assessment can be started.
Llifecycle management can be started.

Important

The user that clicks the Register AI Use Case button must have a global role that has the Workflow > Start workflow global permission.
If the selected workflow is disabled or no longer exists in your Collibra environment, an error is generated.

Requirements and permissions

You have a global role with the Product Rights > System administration global permission.

Steps

Open the AI Governance settings for editing:
1. On the main toolbar, click → Settings.
  The Settings page opens.
2. On the AI Governance tile, click Customizations.
  The AI Governance Customizations page opens.

In the AI Governance Configuration section, enter the required information:

Setting	Description
Register AI use case button	Do one of the following: Select Keep default behavior (default) Select Replace with a custom workflow, and then select the workflow that you want to start when the Register AI use case button is clicked.

Setting

Description

Do one of the following:

Select Keep default behavior (default)
Select Replace with a custom workflow, and then select the workflow that you want to start when the Register AI use case button is clicked.

Click Save.