Configure the behavior of the Register AI use case button

Updated: July 9, 2025

The Register AI Use Case button is shown on the AI Governance Overview and AI Legal Reviews pages.

Button behavior options	Description
Keep default behavior (default)	By default, clicking the button opens the Register AI Use Case dialog box, which prompts the user to provide a name, description, domain, asset, and Owner for the new AI Use Case asset. For complete information, go to Register an AI use case.
Replace with a custom workflow	In Settings, you can change the behavior so that when a user clicks the Register AI Use Case button, a workflow starts. You can select any enabled workflow in your Collibra environment. With this option, no asset is created. As such, there is no asset for which: An Owner can be assigned. An assessment can be started. Llifecycle management can be started. Important  The user that clicks the Register AI Use Case button must have a global role that has the Workflow > Start workflow global permission. If the selected workflow is disabled or no longer exists in your Collibra environment, an error is generated.

Requirements and permissions

• You have a global role with the Product Rights > System administration global permission.

Steps

1. Open the AI Governance settings for editing:

   1. On the main toolbar, click → Settings.
      The Settings page opens.
   2. On the AI Governance tile, click Customizations.
      The AI Governance Customizations page opens.
2. In the AI Governance Configuration section, enter the required information:
   

   Setting	Description
   Register AI use case button	Do one of the following: Select Keep default behavior (default) Select Replace with a custom workflow, and then select the workflow that you want to start when the Register AI use case button is clicked.

3. Click Save.