Reference Data operating model

Reference Data has specific out-of-the-box (OOTB) asset types and domain types.

Asset types

The following table contains out-of-the-box asset types that are relevant for Reference Data.

Asset type	Description
Data Asset Code Set	An enumerated list of valid code values for a specific topic, where the code set is the whole and the code values are parts of that whole. It is a data asset that defines the set of permissible values to be used by other data assets. Examples: Product Code Set, Person Gender Code, ISO 3166 Country Code
Data Asset Code Value	A valid form of representation for an asset, shortened or covert. Examples: In the Person Gender Code, “male”, “female”, “not known” and "not specified" are represented by the valid code values "1", "2", "0" and "9". “US” is part of the "ISO 3166 code set" and refers to The United States of America.
Governance Asset Rule Validation Rule	A rule that describes a criterion to which content in DGC has to comply.

Asset type

Description

Data Asset

Code Set

An enumerated list of valid code values for a specific topic, where the code set is the whole and the code values are parts of that whole. It is a data asset that defines the set of permissible values to be used by other data assets.

Examples: Product Code Set, Person Gender Code, ISO 3166 Country Code

Data Asset

Code Value

A valid form of representation for an asset, shortened or covert.

Examples:

In the Person Gender Code, “male”, “female”, “not known” and "not specified" are represented by the valid code values "1", "2", "0" and "9".
“US” is part of the "ISO 3166 code set" and refers to The United States of America.

Governance Asset

Rule

Validation Rule

A rule that describes a criterion to which content in DGC has to comply.

Domain types

The following table contains OOTB domain types that are relevant for Reference Data.

Tip

Use these options to filter the rows and columns of the table to your needs:

Show column with the allowed asset types

Domain type	Description	Asset types	Application
Codelist	Any kind of data that is used solely to categorize other data found in a database, or solely for relating data in a database to information beyond the boundaries of the enterprise.	Code Set Code Value	Reference Data
Codelist Hierarchies	A Code list with a hierarchical structure in its Code Values	Code Set Code Value	Reference Data
Data Governance Domain Rulebook	A set of rules that are used as a basis for making decisions and governing programs or policies.	Rule Business Rule Data Quality Metric Data Quality Rule	Data Helpdesk Policy Manager Reference Data
Validation Rule Domain	A domain type for domains containing validation rules, which define constraints, quality checks, and business logic applied to data assets to ensure accuracy, completeness, and compliance.	Validation Rule	Reference Data
No out-of-the-box domain types are available for the selected product.

Workflows

The following table contains OOTB workflows that are relevant for Reference Data.

Name	Description	Visual representation
Cancel Process	This process notifies the concerned users of a workflow cancellation.
Escalation Process	This process is the default mechanism for the escalation of user tasks in workflows.
Propose New Code Value	This process facilitates the creation of new Code Value assets in the Data Governance Council community.
Propose New Data Asset	This process facilitates the creation of new Data Assets in the Data Governance Council community.
Propose New Governance Asset	This process facilitates the creation of new Governance Assets in the Data Governance Council community.
Simple Approval	The Simple Approval workflow is a single-step process that allows you to approve an asset in Collibra.
Voting Sub-Process	The Voting Sub-Process is a workflow that can be called by other workflows when users need to vote. It is used within other out-of-the-box workflows such as the Approval Process, the Simple Approval or the Issue Management workflow. You can use this sub-process in new custom workflows. The result is a true or false boolean that is provided to the parent workflow.