Manage a view permission

Important 

In Collibra 2024.05, we launched a new user interface (UI) for Collibra Platform! You can learn more about this latest UI in the UI overview.

Use the following options to see the documentation in the latest UI or in the previous, classic UI:

You can create or delete a view permission to control which users can see certain resources.

In this topic

Create a view permission

You can create a view permission if you don't want all users to see certain resources.

Note There is a limitation on how many domain view permissions you can create. Domain view permissions cease at 65,000. Remember, when you set permissions to a community, those permissions also apply to all the domains within that community. Also, domains can be different per user in an organization.

Prerequisites

  • You have a resource role with the Edit View Permissions resource permission, for example Community Manager.
  • None of the parent communities or children of the current resource have a view permission.

Steps

  1. Open a community or domain page.
  2. Click the Responsibilities tab.
  3. Above the table, to the right, click Add.
    The Add view permissions dialog box appears.
  4. In the Users or Groups field, start typing the name of the user or user group.
  5. Select a user or user group from the suggestions.
  6. Click Add.

Delete a view permission

You can delete a view permission if you want to change which users are allowed to see certain resources.

Prerequisites

  • You have a resource role with the Edit View Permissions resource permission, for example Community Manager.
  • One or more users or user groups have a view permission on the resource.

Steps

  1. Open a community or domain page.
  2. Click the Responsibilities tab.
  3. In the View Permissions section, click next to the name of the user or group that you want to remove.

    A confirmation message appears.
  4. In the View Permissions section, click next to the name of the user or group that you want to remove.

    A confirmation message appears.
  5. Click Delete.
    The view permission is deleted. Only the remaining users or user groups can see this resource and its children.
    If you deleted the last view permission, all users can now see this resource and its children.