Email notifications and tasks

Important 

In Collibra 2024.05, we launched a new user interface (UI) for Collibra Platform! You can learn more about this latest UI in the UI overview.

Use the following options to see the documentation in the latest UI or in the previous, classic UI:

When a workflow is completed during the asset onboarding and asset change management processes, the relevant users or user groups involved in the next phase:

  • Receive a task on their MyYour Tasks page.
  • Are notified of the task via email.

Suppose that a user group with 5 users is assigned the Business Steward role for a given domain. If a task is assigned to that group of Business Stewards, all 5 users will receive a task. However, only 1 user can start the task.

When one user has started the relevant workflow, the task is disabled and removed from the MyYour Tasks page of all other users that received the task.

The user that started the workflow for the task has to finish the workflow or cancel it, depending on the workflow. For that user, the task remains on the MyYour Tasks page until the workflow is complete. The user can pause the workflow at any time, and any information that was entered is saved. The workflow can then be continued from the MyYour Tasks page.