Create a Time-based Review Rule asset

There are two ways by which you can create Time-based Review Rules assets:

  • Via the global Create button.
  • By editing an out-of-the-box Time-based Review Rule asset.
    • Important 

    In Collibra 2024.05, we launched a new user interface (UI) for Collibra Data Intelligence Platform! You can learn more about this latest UI in the UI overview.

    Use the following options to see the documentation in the latest UI or in the previous, classic UI:

Steps

Via the global Create button

  1. On the main toolbar, click .
    The Create dialog box appears.
  2. On the Assets tab, select Time-based Review Rule.
  3. Enter the required information.
    FieldDescription
    TypeAsset typeThe asset type. This is pre-populated.
    DomainThe domain in which the asset will be created.
    NameAsset nameThe name of the asset.
  4. Click Create.
    A message stating that the asset is created appears.
  5. Go to the asset page of the newly created asset.
  6. Enter the required information.
    FieldDescription
    Description

    A description of the review rule.

    The text you enter in this field will be added as a comment in the Review Request asset that is created when the rule triggers the review of the related asset.

    Example "Review Business Process Asset with the business criticality indicated as "High" every 12 months. Please consider reviewing Business Process if the overall risks for the data subjects, and attributes like controllers, processors, purposes or sensitivity of data associated with this processing have changed significantly."

    Revision Frequency

    The frequency with which related assets are to be reviewed.

    For this attribute, you need to select a cron value. Cron values are represented by Code Value assets, in the CRON codes domain.

    Example The cron code "0 0 0 15 APR ? *" equates to every year on April 15.

    Asset Type - Provide UUID Of The Asset Type To Hop To

    The UUID of the asset type to which this rule will apply.

    Filter Assets of Review Asset Type Based on an Attribute Value

    Specify whether or not this rule will also depend on the value of a certain attribute, in addition to the cron value in the Revision frequency attribute.

    For example, you want to review all Business Process assets every 12 months, but only if the value of the Risk attribute is "High."

    The possible values are:

    • Yes - filter based on attribute value
    • No - apply rule to all assets

    If Yes, Provide Attribute Type UUID

    This is applicable only if you choose Yes - filter based on attribute value for the previous attribute.

    Attribute Value to Filter On

    The value that would trigger a review.

  7. In the subheading,On the Actions menu, click Edit.
    The Edit <asset name> dialog box appears.The Edit Asset dialog box appears.
  8. In the Status field, select Enabled, and then click Save.
    The Time-based Review Rule asset is enabled.

Edit an out-of-the-box Time-based Review Rule asset

  1. Go to the asset page of an out-of-the-box Time-based Review Rule asset.
    Tip You can find these assets in the Asset Change Management subcommunity, in the Data privacy building blocks community.
    Edit the asset's attributes and relations to meet your needs.