Workflow permissions

Settings menu

Prerequisites:

• You have a global role with the Workflow Administration or the System Administration global permission, for example Sysadmin.

If you have that access, you can do the following:

• View a workflow.
• Back up a workflow.
• Deploy a workflow.
• Modify a workflow in Collibra.
• View the running instances of a workflow.
• Restore a workflow.
• Adjust the workflow configuration options in Collibra.

Roles

Use roles to allow users to start, stop and reassign workflow tasks. You can configure the roles for each workflow individually in the workflow definition settings page:

1. In Collibra Data Intelligence Cloud, go to Settings → Workflows → Definitions.
2. Select the desired workflow.
3. Change the settings in the Roles section of the workflow definition.

Manage workflows permission

Next to the roles and the permission to access the Collibra settings, there are two permissions that enable users to view tasks that do not belong to them:

• Manage all workflows (Global permission)
• Manage workflows (Resource permission)

Normally, you can only view tasks if you are a candidate user for the task. If you have a role with the Manage workflows permission for the asset related to the task or if you have the Manage all workflows permission, you can also see ongoing tasks that are assigned to other users by clicking All Tasks on the tasks page.

Use workflow message events permission

Use workflow message events is a global permission which allows the selected users to pass message events to the workflow engine via an API call.

Example POST /workflowInstances/<processInstanceId>/messageEvents/<messageName>