Manage domains

A domain is a logical grouping of assets. It always has a domain type and belongs to only one community.

Out-of-the-box domains

Collibra uses the following out-of-the-box domains, some of which are system-managed, meaning that they are managed by Collibra and you can't move or delete them. If needed, you can hide them by restricting their view permissions. You can access any domain at https://<your_collibra_url>/domain/<domain_id>.

Domain name	System-managed	Domain type	Domain ID
AI Models and Agents	Yes	Technology Asset Domain	00000000-0000-0000-0000-000000006031
AI Use Cases	Yes	Business Asset Domain	00000000-0000-0000-0000-000000006023
Data Quality Dimensions	Yes	Governance Asset Domain	00000000-0000-0000-0000-000000006019
Data Usages	Yes	Data Usage Registry	00000000-0000-0000-0001-000200000002
Issue Classification	No	Issue Classification	00000000-0000-0000-0000-000000006011
New Applications	No	Technology Asset Domain	00000000-0000-0000-0000-000000006018
New Assessments	Yes	Assessment Review Register	00000000-0000-0000-0000-000000006022
New Business Terms	No	Glossary	00000000-0000-0000-0000-000000006013
New Data Assets	No	Data Asset Domain	00000000-0000-0000-0000-000000006015
New Data Sets	Yes	Data Usage Registry	00000000-0000-0000-0001-000200000001
New Policies & Business Rules	No	Governance Asset Domain	00000000-0000-0000-0000-000000006016
New Processes	No	Business Asset Domain	00000000-0000-0000-0000-000000006017
New Reference Data	No	Codelist	00000000-0000-0000-0000-000000006014

Permissions

The following table contains the resource permissions required to manage a domain.

Action	Resource permission
Create a domain	Domain > Add
Edit a domain name and domain type	Domain > Update
Move a custom domain to a different community	Domain > Update (on the custom domain) Community > Update (on the community)
Delete a custom domain	Domain > Remove

Create a domain

You can create your own domain in a community.

Prerequisites

You have a resource role with the Domain > Add resource permission.

Steps

1. On the main toolbar, click .
   The Create dialog box appears.
2. Click the Organization tab.
3. Select a domain type from the list.
   
   Tip 

   • To create a Process Register domain, select the Process Register domain type.
   • If you selected the wrong domain type, you can still change it in the Domain type field in the next step.
   The Create Domain dialog box appears.
4. Enter the required information.
   

   Field	Description
   Domain type	Domain type of the domain. This field shows the domain type you selected in the previous step. You can change it if needed. If a default domain view (in preview) is set for the domain type, the default view is applied to the domain.
   Community	Community under which the domain will be located.
   Domain name	Name of the new domain. Tip  You can create multiple domains together. To do so, enter the first name, click the drop-down or press Enter, and then enter the next name. Domain names must be unique within their parent community. A domain name can contain only up to 255 characters.

5. Click Create.

Edit a domain name and domain type

You can change the name and domain type of any domain.

Prerequisites

You have a resource role with the Domain > Update resource permission.

Steps

1. Open the domain.
2. Click → Edit.
   
3. Enter the required information.
   

   Field	Description
   Name	New name for the domain. Domain names must be unique within their community.
   Type	New domain type for the domain.

4. Click Save.

Move a domain

You can change the community of a custom domain by moving the domain to a different community. If a domain is moved to a community in another scope, the assignment of the domain's assets may change. If moving a domain causes a conflict of scopes, the moved domain is removed from its original scope.

Prerequisites

• You have a resource role with the Domain > Update resource permission on the domain you want to move.
• You have a resource role with the Community > Update resource permission on the community to which you want to move the domain.

Steps

1. Open the domain.
2. Click → Move.
3. In the Community field, select the new community.
   Note Domain names must be unique within their community. If you try to move the domain to a community that already contains a domain with the same name, an error message appears after you click Save.
4. Click Save.

Delete a domain

Note System-managed domains can't be deleted.

You can delete a custom domain if you no longer need it. Deleting a domain also deletes its views and assets.

Prerequisites

You have a resource role with the Domain > Remove resource permission.

Steps

1. Open the domain.
2. Click → Delete.