The action bar in an assessment template allows you to manage the template. Available actions include save, publish, export, and delete, as well as the option to disable notifications for the assessments conducted using the template. The availability of the buttons depends on the template status and type (out-of-the-box or custom).
| Button | Description |
|---|---|
| Notifications |
The Notifications option becomes available only after a template is created. Notifications in a template are enabled by default. When enabled, an email is automatically sent to someone whenever they are set as the owner or assignee of a draft assessment that uses the template. The Notifications option simplifies communication by ensuring that everyone involved in an assessment is promptly informed. It applies to all versions of the template. If you switch on the Notifications option in the latest version of a template, it also affects assessments that were created using older versions of the same template. For example, if an assessment was conducted using an older version of the template and you switched on the Notifications option in the new version of the template, the change is applied to that old assessment as well. You don’t need to click Publish on the template for the change to be applied—it is applied automatically. For more information, go to Assessment notifications. |
| Save as New Template |
The Save as New Template button is available only for Collibra templates, and it becomes enabled only when you edit the template. It allows you to create a copy of the template. The new template (copy) is created with version V1 and status Draft, and it is added to the Custom templates section on the All templates page. |
| Discard Version |
The Discard Version button is available only for draft custom templates with a version greater than 1. It allows you to revert to the last published version of the template. |
| Delete |
The Delete button is available only for custom templates. It allows you to permanently delete the template. If you delete a published template, it is still archived in the Collibra repository because some assessments may still be using the deleted template. |
|
Save |
The Save button is available only for custom templates, and it becomes enabled only when you edit the template. It allows you to save your changes to the template. If the status of the template is Draft and you click Save, the status remains Draft, and the version doesn't change. If the status of the template is Published and you click Save, the status becomes Draft, and the version is incremented. |
|
Publish |
The Publish button is available only for custom templates, and it becomes enabled only when you edit the template. It allows you to publish the template, which changes the status of the template to Published. If the status of the template is Draft and you click Publish, the status becomes Published, and the version doesn't change. If the status of the template is Published and you click Publish, the status remains Published, and the version is incremented. |
| Export |
The Export button is available only for published custom templates. It allows you to export the template, which you can then import into another Collibra environment. If you want to use a template in another Collibra environment, export the template and then import it into that environment. This feature is useful for importing a custom template from a testing environment to a production environment. |