Synchronize OpenAI

Synchronizing OpenAI is the process of integrating metadata from OpenAI and making the data available in Collibra Platform.

You can either synchronize manually or automate the process by adding a synchronization schedule.

Prerequisites

In your Collibra environment:

To use the OpenAI integration, you need Collibra Platform 2026.09 or newer.
You have created an OpenAI connection.
You have added the OpenAI capability to the OpenAI connection.
You have a resource role with the Configure external system resource permission, for example, Owner.
You have a global role with the Catalog global permission, for example, Catalog Author.
You have a global role with the View Edge connections and capabilities global permission, for example, Edge integration engineer. For example, Edge integration engineer.

On the main toolbar, click → Catalog.
The Catalog homepage opens.
Click Integrations.
The Integrations page opens.
Click the Integration configuration tab.
In the Integration column, click the link for your OpenAI integration.
The integration settings page opens.
In the Synchronization configuration section, click Add configuration.
Complete the fields as needed.

Field	Action	Required
Domain	In Domain, select the Domain asset in which you want to add the OpenAI assets.	Yes

On the main toolbar, click → Catalog.
The Catalog homepage opens.
Click Integrations.
The Integrations page opens.
Click the Integration configuration tab.
In the Integration column, click the link for your OpenAI integration.
The integration settings page opens.
In the Synchronization configuration section, click Add configuration.
Complete the fields as needed.

Field	Action	Required
Domain	In Domain, select the Domain asset in which you want to add the OpenAI assets.	Yes

Enter the required information and click Save:

Field	Description
Repeat	The interval when you want to synchronize automatically. The possible values are: Daily, Weekly, Monthly, and Cron expression.
Cron	The Quartz Cron expression that determines when the synchronization takes place. This field is only visible if you select `Cron expression` in the Repeat field.
Every	The day on which you want to synchronize, for example, Sunday. This field is only visible if you select `Weekly` in the Repeat field.
Every first	The day of the month on which you want to synchronize, for example, Tuesday. This field is only visible if you select `Monthly` in the Repeat field.
At	The time at which you want to synchronize automatically, for example, 14:00. You can only schedule on the hour. For example, you can add a synchronization schedule at 8:00, but not at 8:45. This field is only visible if you select `Daily`, `Weekly`, or `Monthly` in the Repeat field.
Time zone	The time zone for the schedule.

The synchronization job synchronizes the OpenAI data.
After the synchronization:

You can view a summary of the results from the Activities list.
The resulting assets get a relation to the Domain that you selected.
For information on the integrated data, go to Integrated OpenAI data.