AI Governance operating model

The AI Governance operating model includes the following AI Governance-specific asset types:

Asset type Description Public ID
AI Agent A system that uses one or more AI models to perceive its environment, make decisions, and take actions. AIAgent
AI Base Model

The foundational business concept that defines the model's purpose and governing principles, remaining constant across all technical iterations.

Important This asset type is currently only available for the Azure AI Foundry integration. It will become available for other AI model integrations in future versions of Collibra.

FoundationalAIModel
AI Endpoint

The access point for external systems that provides a consistent interface while allowing for the seamless exchange of underlying deployments.

AIEndpoint
AI Model Deployment

The operational instance where a model version is assigned computational resources to execute and generate real-time outputs.

AIModelDeployment
AI Model Version A specific, immutable implementation of the model logic and parameters that serves as the audited "raw" model version before it is activated. DeployedAIModel
AI Monitor The configuration of automated tracking parameters and alerting thresholds used to observe a deployment’s real-world performance and detect deviations from expected behavior. AIMonitor
AI Project

A structured initiative that involves the development, deployment, and management of AI Models and Agents.

AIProject
AI Use Case

A specific application of artificial intelligence (AI) and AI Models trained on specific data in order to solve a business problem and deliver business value. Implementing an AI Use Case may result in automating a task, improve decision-making or develop new products and services.

AIUseCase
Inference Data (asset type group)

Groups all types of assets that can be used as inference data in the context of AI Model Deployments.

By default, includes the following asset types:

  • Table (and child asset types)
  • Storage Container (and child asset types)
  • File
InferenceData
Output Data (asset type group) Groups all types of assets that can hold the output generated by AI Model Deployments.

By default, includes the following asset types:

  • Table (and child asset types)
  • Storage Container (and child asset types)
  • File
OutputData

Other important asset types that are not specific to AI Governance include the following:

The following image shows the relations between the AI Governance asset types and other relevant asset types. For instructions on how to create this diagram view in your Collibra environment, see Create an AI Governance operating model diagram view, at the bottom of this topic.

Descriptions, attributes, and relation types

Click the relevant tab below to see descriptions and the out-of-the-box attributes, relation types and more, for each asset type.

The details relevant to each asset type apply also to their respective child asset types.

Description

A system that uses one or more AI models to perceive its environment, make decisions, and take actions.

Relation types

Relation type Head role / corole tail Public ID
is used by AI Use Case AI Use Case uses / is used by AI Agent AIUseCaseUsesAIAgent
uses AI Model Version AI Agent uses / is used by AI Model Version AIAgentUsesAIModel
uses AI Agent AI Agent uses / is used by AI Agent AIAgentUsesAIAgent
contains Storage Container AI Agent contains / is part of Storage Container AIAgentContainsFileContainer

Attributes

Attribute Description Public ID
Instructions A set of guidelines, rules, or commands that define how an AI model, agent, or assistant should behave or respond. Instructions
Description The description of the asset. This is typically a more verbose way to describe what the asset means. Description
Description from source system The description from the source system of the asset. DescriptionFromSourceSystem
Creation Date in Source The date on which the resource was created in the source system. CreationDateInSource
Tool Usage Indicates which tools or skills the agent is allowed to use. ToolUsage

Domain type

AI Agent assets can be created in domains of type Technology Asset Domain.

Asset statuses

Tip For any asset type, you can configure which initial status you want assets to have when they are created. For some asset types, the Lifecycle management feature is available. This feature allows you to configure an asset status progression that represents the lifecycle stages through which assets of that type will evolve.

Phase Asset status Description
Core phase Under Review
  • The stakeholders are reviewing an asset.
  • The reviewer is analyzing an issue and proposing a solution.
Accepted
  • The stewards approved an asset definition.
  • The technical stewards are granting the requested access.
  • The reviewer is appointing an assignee to resolve an issue.
Retirement phase Rejected You can use this status for projects that have been canceled or aren’t being considered for future production. They're in storage for future reference.
  Archived You can use this status for projects that have been closed and are no longer in production. They are in storage for future reference.
  Candidate The asset is in an initial drafting state.

Tip For information on editing the status of an asset, go to Edit an asset.

Important This asset type is currently only available for the Azure AI Foundry integration. It will become available for other AI model integrations in future versions of Collibra.

Description

The foundational business concept that defines the model's purpose and governing principles, remaining constant across all technical iterations.

Relation types

Relation type Head role / corole tail Public ID
uses AI Base Model AI Base Model uses / is used by AI Base Model FoundationalAIModelUsesFoundationalAIModel
complies to Governance Asset Asset (AI Base Model) complies to / applies to Governance Asset (Policy) AssetCompliesToGovernanceAsset
has version AI Model Version AI Base Model has version / is version of AI Model Version ModelHasVersion
used in AI Use Case AI Use Case uses / used in AI Base Model AIUseCaseUsesBaseModel
is provided by Vendor AI Base Model is provided by / provides Vendor BaseModelProvidedByVendor

Attributes

Attribute Description Public ID
Description The description of the asset. This is typically a more verbose way to describe what the asset means.

Description

Creation Date in Source The date on which the resource was created in the source system.

CreationDateInSource

Retirement Date in Source The date on which the resource was retired in the source system. RetirementDateInSource
Required Content Filtering Defines the criteria or rules that need to be applied to restrict, refine, or control the type of content generated by an AI Model. RequiredContentFilter
Description from source system The description from the source system of the asset. DescriptionFromSourceSystem
Owner in Source The owner(s) of the corresponding object in the data source. OwnerInSource
Retrain Cycle The frequency at which the asset is retrained. RetrainCycle

Domain type

AI Base Model assets can be created in domains of type Technology Asset Domain.

Asset statuses

Asset status Description
Candidate The asset is in an initial drafting state.
Under Review The stakeholders are reviewing an asset.
Accepted The stewards approved an asset definition.
Archived You can use this status for projects that have been closed and are no longer in production. They are in storage for future reference.
Rejected You can use this status for projects that have been canceled or aren’t being considered for future production. They're in storage for future reference.

Tip For information on editing the status of an asset, go to Edit an asset.

Description

The access point for external systems that provides a consistent interface while allowing for the seamless exchange of underlying deployments.

Relation types

Relation type Head role / corole tail Public ID
exposes AI Model Deployment AI Model Deployment is exposed through / exposes AI Endpoint deploymentsExposedThroughEndpoint

Attributes

Attribute Description Public ID
Access Method Indicates what method can be used to access the data. AccessMethod
Access Instructions Instructions on how to access the data. AccessInstructions
Traffic Split Reflects how the traffic that is sent to an endpoint is split between different deployments. TrafficSplit

Domain type

AI Agent assets can be created in domains of type Technology Asset Domain.

Asset statuses

Tip For any asset type, you can configure which initial status you want assets to have when they are created. For some asset types, the Lifecycle management feature is available. This feature allows you to configure an asset status progression that represents the lifecycle stages through which assets of that type will evolve.

Phase Asset status Description
Core phase In Use The asset is actively being used.
Retirement phase Obsolete The asset is no longer in use.

Tip For information on editing the status of an asset, go to Edit an asset.

Description

The operational instance where a model version is assigned computational resources to execute and generate real-time outputs.

Relation types

Relation type Head role / corole tail Public ID
is deployment of AI Model Version AI Project deploys / is deployed in AI Model Version AIProjectDeploysAIModel
uses Inference Data AI Model Deployment uses / is used by Inference Data ModelDeploymentInfersFromInferenceData
produces Output Data AI Model Deployment produces / is produced by Output Data ModelDeploymentToOutputData
is exposed through AI Endpoint AI Model Deployment is exposed through / exposes AI Endpoint DeploymentsExposedThroughEndpoint
is monitored by AI Monitor AI Model Deployment is monitored by / monitors AI Monitor DeploymentMonitoredByAIMonitor

Attributes

Attribute Description Public ID
Description From Source System The description from the source system of the asset. DescriptionFromSourceSystem
Initiating User In Source Shows the name of the user who initiated the creation of this resouce in the source system. We capture this as an attribute and not via responsibilities because the user who has an account in the source system may not have a Collibra user. InitiatingUserInSource
Creation Date In Source The date on which the resource was created in the source system. CreationDateInSource
Modification Date In Source The date on which the resource was modified in the source system. ModificationDateInSource
Retirement Date In Source The date on which the resource was retired in the source system. RetirementDateInSource
Implemented Content Filtering List the content filters activated on an AI Model deployment, to avoid unwanted output being generated. ImplementedContentFilters
Compute Configuration Shows the capacity and amount of resources allocated to this asset. ComputeConfiguration

Domain type

AI Model Deployment assets can be created in domains of type Technology Asset Domain.

Asset statuses

Asset status Description
In Use The asset is actively being used.
Obsolete The asset is no longer in use.
Missing from source The asset is no longer available in the source.

Tip For information on editing the status of an asset, go to Edit an asset.

Description

A specific, immutable implementation of the model logic and parameters that serves as the audited "raw" model version before it is activated.

Relation types

Relation type Head role / corole tail Public ID
used in AI Use Case AI Use Case uses / used in AI Model Version AIUseCaseUsesAIModel
trained by Asset AI Model Version trained by / trains Asset AIModelTrainedByAsset
infers from Asset AI Model Version infers from / used to infer Asset AIModelInfersFromAsset
has output Asset AI Model Version has output / provides Asset AIModelHasOutputAsset
is provided by Vendor AI Model Version is provided by / provides Vendor AIModelProvidedByVendor
uses AI Model Version AI Model Version uses / is used by AI Model Version AIModelUsesAIModel
complies to Governance Asset (Policy) AI Model Version complies to / applies to Policy AIModelCompliesToPolicy
is used by AI Agent AI Agent uses / is used by AI Model Version AIAgentUsesAIModel
is deployed in AI Project AI Model Version is deployed in / deploys AI Project AIProjectDeploysAIModel
is deployment of AI Base Model AI Model Version is deployment of / is deployed by AI Base Model AIModelIsDeploymentOfFoundationalAIModel
contains Storage Container AI Model Version contains / is part of Storage Container AIModelContainsFileContainer
is deployed by AI Model Deployment AI Model Version is deployed by / is deployment of AI Model Deployment ModelVersionIsDeployedByModelDeployment
is version of AI Base Model AI Base Model has version / is version of AI Model Version ModelHasVersion

Attributes

Attribute Description Public ID
Description The description of the asset. This is typically a more verbose way to describe what the asset means.

Description

Model Accuracy

Model Accuracy refers to how well the model performs on a given task. Typically, this is defined by the proportion of correct predications made by the model. For example, if a model is used to classify emails as spam or not spam, and it classifies 90% of emails correctly, then the model accuracy is 90%.

ModelAccuracy

Model Precision

Model Precision refers to how accurate positive model predictions are. Typically, this is defined as the proportion of predictions that are correct. For example, if a model is used to classify emails as spam, and it correctly classifies 95% of emails as spam, then the model has a precision of 0.95.

ModelPrecision

Mean Squared Error

Mean Squared Error (MSE) refers to a model quality metric that measures the quality of the model’s predications.

MeanSquaredError

Mean Absolute Error

Mean Absolute Error (MAE) refers to a model quality metric that evaluates the performance of regression models.

MeanAbsoluteError

Model Type

Type of AI model. Values include: Generative AI, Classification, Regression, Computer Vision, Reinforcement Learning, and Image Classification.

ModelType

Feature Importance

Feature Importance refers to how important a feature is to a machine learning model. It helps you to understand which features contribute the most to the model’s predictions.

FeatureImportance

Version If this asset is versioned (manually or in an external system), this string represents the asset version. Version
Description from source The description from the source system of the asset. DescriptionFromSource
Repository Reference to the repository where the code behind the model is stored. Repository
Required Content Filtering Defines the criteria or rules that need to be applied to restrict, refine, or control the type of content generated by an AI Model. RequiredContentFiltering
Supported Input Modalities Specifies the fundamental types of input data the model can accept. This includes discrete categories such as text, image, audio, video, or tabular data. For multi-modal models, this attribute defines the valid combinations of these inputs (for example, text and image for a visual question answering model). SupportedInputModalities
Supported Output Modalities Specifies the fundamental types of output data the model can generate. This includes discrete categories such as text, image, audio, video, or tabular data. For multi-modal models, this attribute defines the valid combinations of these inputs (for example, text and image for a visual question answering model). SupportedOutputModalities
Supported Model Customizations Defines the available pathways for adapting the model's base capabilities to specific use cases. This attribute details the supported adaptation techniques (such as Full Fine-Tuning, Parameter-Efficient Fine-Tuning (PEFT), or Distillation) and the degree of structural flexibility allowed (for example, modular adapters or freezing specific layers). It serves as a guide for developers to understand the trade-offs between computational cost and model specialization. SupportedModelCustomizations
Framework The machine learning framework used to build the model. Framework

Domain type

AI Model assets can be created in domains of type Technology Asset Domain.

Asset statuses

Tip For any asset type, you can configure which initial status you want assets to have when they are created. For some asset types, the Lifecycle management feature is available. This feature allows you to configure an asset status progression that represents the lifecycle stages through which assets of that type will evolve.

Phase Asset status Description
Core phase Candidate The asset is in an initial drafting state.
Approval Pending

The approvers are voting for the approval of a data usage request.

Approved The asset has been reviewed by the relevant stakeholder(s)/reviewers and was approved by them.
Retirement phase Access Granted The requester has been granted access to the requested resources.
Archived

You can use this status for projects that have been closed and are no longer in production. They are in storage for future reference.

Rejected

You can use this status for projects that have been canceled or aren’t being considered for future production. They are in storage for future reference.

Tip For information on editing the status of an asset, go to Edit an asset.

Description

The configuration of automated tracking parameters and alerting thresholds used to observe a deployment’s real-world performance and detect deviations from expected behavior.

Relation types

Relation type Head role / corole tail Public ID
monitors AI Model Deployment AI Model Deployment is monitored by / monitors AI Monitor deploymentMonitoredByAIMonitor

Attributes

Attribute Description Public ID
Data Drift Detection Data drift detection monitors shifts in input data distributions over time to identify when a model’s environment no longer matches its training data. This attribute type captures whether data drift detection is enabled on the AI Monitor. DataDriftDetection
Prediction Drift Detection Enabled Tracks changes in the model’s output distribution to identify shifts in prediction patterns, serving as an early warning for model decay when actual outcomes are delayed. This attribute type captures if whether prediction drift detection is enabled on the AI Monitor. PredictionDriftDetection
Schedule Defines the frequency (e.g., hourly, daily) at which a monitor analyzes data or a job is executed. Schedule
Alert Configuration Defines the threshold conditions that trigger an alert and the communication channels (for example email and Slack) used to notify stakeholders. AlertConfiguration

Domain type

By default, no domain types are assigned to this asset type. Therefore, you cannot create assets of this type. For information on assigning a domain type, go to Configure asset type assignments.

Asset statuses

Tip For any asset type, you can configure which initial status you want assets to have when they are created. For some asset types, the Lifecycle management feature is available. This feature allows you to configure an asset status progression that represents the lifecycle stages through which assets of that type will evolve.

Phase Asset status Description
Core phase In Use The asset is actively being used.
Retirement phase Obsolete The asset is no longer in use.
Missing from source The asset is no longer available in the source.

Tip For information on editing the status of an asset, go to Edit an asset.

Description

A structured initiative that involves the development, deployment, and management of AI Models and Agents.

Relation types

Relation type Head role / corole tail Public ID
is used by AI Use Case AI Use Case uses / is used by AI Project AIUseCaseUsesAIProject
deploys AI Model Version AI Project deploys / is deployed by AI Model Version AIProjectDeploysDeployedAIModel

Attributes

Attribute Description Public ID
Description The description of the asset. This is typically a more verbose way to describe what the asset means. Description
Location The location where the actual asset is stored or can be found. Location
Project Id A globally unique identifier for your project. ProjectId
URL Uniform Resource Locator, also colloquially known as web address. Url

Domain type

AI Project assets can be created in domains of type Technology Asset Domain.

Asset statuses

Asset status Description
Candidate The asset is in an initial drafting state.
Under Review The stakeholders are reviewing an asset.
Accepted The stewards approved an asset definition.
Archived You can use this status for projects that have been closed and are no longer in production. They are in storage for future reference.
Rejected You can use this status for projects that have been canceled or aren’t being considered for future production. They're in storage for future reference.

Tip For information on editing the status of an asset, go to Edit an asset.

Description

A specific application of artificial intelligence (AI) and AI Models trained on specific data in order to solve a business problem and deliver business value. Implementing an AI Use Case may result in automating a task, improve decision-making or develop new products and services.

Relation types

Relation type Head role / corole tail Public ID
is assessed by Assessment Review Asset is assessed by / assesses Assessment Review

AssetIsAssessedByAssessmentReview

uses AI Model Version AI Use Case uses / used in AI Model Version

AIUseCaseUsesAIModel

infers from Asset AI Use Case infers from / used to infer Asset

AIUseCaseTransformsAsset

trained by Asset AI Use Case trained by / trains in Asset

AIUseCaseTrainedByAsset

has output Asset AI Use Case has output / is output Asset

AIUseCaseHasOutputAsset

complies to Governance Asset (Policy) Asset complies to / applies to Policy AiUseCaseCompliesToPolicy
used AI Agent AI Use Case uses / is used by AI Agent AIUseCaseUsesAIAgent
uses AI Project AI Use Case uses / is used by AI Project AIUseCaseUsesAIProject
uses AI Base Model AI Use Case uses / used in AI Base Model AIUseCaseUsesAIBaseModel

Attributes

Attribute Description Public ID
Description

General description of the Use Case and its potential for the use of AI.

Description
Use Case Application

Indicates that the AI use case will be used by an external audience or internally by your organization.

UseCaseApplication
Business Case

Refers to the business problem you want to solve with the AI use case. It focuses on describing a concrete business problem. For example, I'm a customer support manager and my team receives too many support tickets.

BusinessCase
Business Value

Refers to how this AI use case can improve your organization. For example, reduce support tickets, bring in additional revenue, or mitigate risks.

BusinessValue
Business Sponsor

Refers to the Business Owner or Executive Sponsor of the AI Use Case in your organization.

BusinessSponsor
Maintenance Cost

Indicates the overall expected cost of running the Use Case over selected period of time.

MaintenanceCost
General Purpose AI

Refers to whether the model used in your AI use case is using a General Purpose AI (GPAI). Some regulatory frameworks may impose additional transparency and risk mitigation requirements for GPAI based systems, sometimes referred to as foundation models. For example, large language models (LLMs).

GeneralPurposeAI
Third-Party Model

Refers to the vendor of your AI model(s) and what kind of model you are using. For example, Google Vertex.

ThirdPartyModel
Internal Model

Refers to the existing or upcoming internally built model(s) your AI use case may use.

InternalModel
Training Data Description

The training or re-retraining data used to teach the AI model(s).

TrainingDataDescription
Inference Data Description

An explanation of the input or inference data the AI model(s) uses to create output data. For example, an image classification model uses images as input data and a language model uses text as input data.

InferenceDataDescription
Model Output

An explanation of the output data that the AI model(s) is expected to create. For example, classification labels, descriptions, or complex probability predictions.

ModelOutput
Data Storage

Refers to whether any data is stored, and if so, where and how the data is stored. For example, the prompts data is stored on the cloud.

DataStorage
Automation Level

The nature and degree of automation of the AI use case. For example, are decisions going to be based solely on the automated output, or is human oversight possible or planned?

AutomationLevel
Model Monitoring

Refers to how your organization will ensure the AI model is meeting accuracy and performance expectations.

ModelMonitoring
Legal Approval Date

Date your legal team approved or rejected the AI use case.

LegalApprovalDate
Legal Approval Renewal Date

Date of the expected periodical review of the Use Case’s approval.

LegalApprovalRenewalDate
Legal Description of Model

Description of the AI model provided by your legal team. This may include any legal repercussions of processing the AI model within the context of the AI use case.

LegalModelDescription
Security Protocols

Any general security protocols that may result from the implementation of the AI use case.

SecurityProtocols
Data Retention Protocols

Any data retention standards already in place or projected to be implemented for the AI use case.

DataRetentionProtocols
Data Privacy Risks

Any data privacy risks that may result from processing the AI model within the context of this AI use case and either putting it on the market for external customer use or internal use. For example, is there the risk of a data breach or misuse of data?

DataPrivacyRisks
Data Privacy Risk Score Number calculated from Risk Assessment. DataPrivacyRiskScore
Intellectual Property Risks

Inherent Intellectual Property Risks resulting from processing AI Models within this use case and placing them on the market or putting into service for own use. Examples include copyright or patent infringement.

IntellectualPropertyRisks
Ethical Risks

Any ethical risks that may result from processing the AI model within the context of this AI use case and either putting it on the market for external customer use or internal use. For example, is there the risk of a data breach or misuse of data?

EthicalRisks
Other Risks

Other Risks resulting from processing AI Models within this use case and placing them on the market or putting into service for own use. Examples can include safety and reliability, security, social risks.

OtherRisks
Business Risks A summary of the business risks associated with implementing the AI use case. For example, the expected financial loss resulting from significant disruptions to the business due to the complexity of operating the AI model. BusinessRisks
Overall Risk Analysis

Details and the result of any risk analysis performed on the AI use case.

OverallRiskAnalysis
Overall Risk Rating

Risk level calculated based on pre-defined thresholds in the default Risk Assessment.

OverallRiskRating
Transparency Disclosure Requirements

Transparency Disclosure Requirements refers to identified requirements, if any, for AI use case transparency. For example, a Transparency Declaration that requires an organization to disclose the purpose of the AI model and any data used for training purposes.

TransparencyDisclosureRequirements
Protective Measures

Any additional required or recommended actions that have been identified based on regulations, industry standards or dedicated frameworks.

ProtectiveMeasures
Safeguard Effectiveness Indicates the effectiveness of the safeguards in place. SafeguardEffectiveness

Domain type

AI Use Case assets can be created in domains of type Business Asset Domain.

Asset statuses

Tip For any asset type, you can configure which initial status you want assets to have when they are created. For some asset types, the Lifecycle management feature is available. This feature allows you to configure an asset status progression that represents the lifecycle stages through which assets of that type will evolve.

Phase Asset status Description
Core phase Ideation You can use this status for suggestions, opportunities, or proofs of concept.
Development

You can use this status to show that a review has taken place and development work has started.

Monitoring You can use this status to show that a release has been made and monitoring is taking place for potential performance, reliability, and accuracy risks.
Retirement phase Rejected

You can use this status for projects that have been canceled or aren’t being considered for future production. They're in storage for future reference.

Archived You can use this status for projects that have been closed and are no longer in production. They are in storage for future reference.

Tip For information on editing the status of an asset, go to Edit an asset.

Create an AI Governance operating model diagram view

You can create an AI Governance diagram view, to visualize the operating model. The following procedure describes how to quickly create a new diagram view by copying and pasting the JSON code in the diagram view text editor.

Steps

  1. Open the asset page.
  2. Click the Diagram tab.
    The diagram is shown in the default diagram view.
  3. Click to add a new view.
  4. Select the Text option below the diagram view name.
    The diagram view text editor is shown.
  5. Copy the code from the Show JSON code section below and paste it in the diagram view text editor.
  6. Click Save.
  7. Edit the name and description of the diagram view as needed.