Scores and decisions in assessment templates help automate decision-making. You can assign numerical values (scores) to specific fields in a template, such as Checkbox, Radio Button, or Yes/No fields. These scores are used to calculate a total score based on user responses. A Decision field then uses the total score to determine an outcome, such as Yes or No.
In this topic
Fields that support scoring
You can assign scores to each option in the following fields in a template:
- Checkbox
- Radio Button
- Yes/No
- Yes/No With Reason
How scores and decisions work together
Scores are weighted numerical values that you can assign to the options in the supported fields. When a user conducts an assessment, their responses in these fields are converted into scores. These scores are added together to calculate the total score.
A Decision field automates decision-making based on the total score. You can configure the Decision field with a scoring threshold to determine the outcome:
- If the total score meets or exceeds the threshold, the Decision field shows Yes.
- If the total score is below the threshold, the Decision field shows No.
When a user submits an assessment, a Decision field showing Yes may include a button to start another assessment. This button is available only if you selected an assessment template when configuring the Decision field.
Example
Suppose that you have created a template with three Yes/No fields and one Decision field configured as follows.
|
Field |
Name |
Score |
|---|---|---|
| Yes/No |
Does the processing activity present a high level of risk for the rights and freedoms of the concerned data subjects? |
Yes: 2 No: 0 |
| Yes/No |
Does the processing activity make innovative use of new technological or organizational solutions? |
Yes: 1 No: 0 |
| Yes/No |
Does the processing activity match or combine data sets? |
Yes: 1 No: 0 |
| Field | Name |
Score threshold |
Assessment template |
|---|---|---|---|
|
Decision |
Is a DPIA required for the Business Process asset? |
2 |
DPIA |
Then, when a user conducts an assessment, the scores for their responses are added together to calculate the total score. The Decision field uses this total score to determine whether it meets the scoring threshold of 2.
If the total score is less than 2, the decision for the question Is a DPIA required for this asset? is No.
If the total score is 2 or greater, the decision for the question Is a DPIA required for this asset? is Yes.
