Configure sign-off activities for an asset type

You can configure which sign-off activities are automatically added to the Lifecycle tracker when you register a new AI model or AI use case. You can also configure the sign-off activities that that appear in the Lifecycle tracker in advanced lifecycle stages.

By default no sign-off activities are automatically added to the Lifecycle tracker.

Warning The current migration process does not correctly manage these assessment configurations. Therefore, if you migrate your Collibra configuration from one environment to another environment, you will need to reconfigure the assessments that you configure for each lifecycle stage. This will be improved in a future version of Collibra.

Requirements and permissions

  • You have a global role with the Product Rights > AI Governance global permission. The out-of-the-box AI Business User and Data Scientist global roles have this permission.
  • You have a global role with the Product Rights > System Administration global permission.

Steps

  1. On the main toolbar, click Products icon → Cogwheel icon Settings.
    The Settings page opens.
  2. Click the Operating Model tab.
    The Operating Model settings are shown.
  3. In the Asset types table, click the relevant asset type: AI Use Case or AI Model.
    The asset type overview page opens.
  4. In the tab pane, expand the Global Assignment tab or the tab of the relevant assignment, and then click Lifecycle activities.
    Note If only the Global Assignment tab is shown, it means no one in your organization has added another assignment. In this case, use the Global Assignment. For more information on assignments and scopes, go to Create scoped assignments for the AI Governance asset types.
    The Lifecycle Activities page opens.

    Tip The lifecycle stages that are shown on this page (in the previous example image: Ideation, Development, and Monitoring) reflect the statuses that are configured for the AI Use Case asset type. The order cannot be changed on this page. To configure the lifecycle stages through which you want your AI use cases to evolve, go to Configure AI Governance lifecycle stages.
  5. Click Add sign-off.
    The Add sign-off dialog box appears.
  6. Enter the required information.
    FieldDescription

    Status

    The lifecycle stage to which you want to add a sign-off activity.

    The lifecycle stages that are available here depend on the list of Core Path asset statuses in the Statuses tab of the global assignment of the asset type.

    Sign-off name

    The name of the sign off, as it will appear in the Lifecycle tracker. For example, "Legal Department sign-off".

    Enter a new name or select an existing name from the drop-down list.

    Instructions

    Description of the intent of the sign-off, or what must be done before signing off.

    Assigned role

    The resource role, for example Business Steward, that is responsible for completing the sign-off activity.

    Example Let's say you select Business Steward. Then, when a new AI model or AI use case (depending on the asset type you selected in step 3 of this procedure) is registered, this sign-off activity is assigned to the Business Steward of the newly created AI Model or AI Use Case asset.

  7. Click Save.