Important This workflow is deprecated and will no longer be included in Collibra installations as of 2024.07. It will no longer appear in the Workflow definitions section in the Settings. The functionality carried out by this workflow will be integrated in Collibra, instead of being carried out by the workflow. This change does not require any action from you.
Diagram
Start the workflow
The workflow starts when the status of an Assessment Review asset, associated with the assessment of an AI Use Case asset, becomes approved.
Important This workflow will only start if one of the out-of-the-box AI Governance templates was used for the assessment.
Results of the workflow
- Certain responses that were provided in the assessment are copied to the AI Use Case asset page.
- A task is created for the Owner of the AI Use Case asset, to notify them that the responses have been copied over to the asset page.
Copied responses
The following sections show from which questions from the assessment responses are copied, and how they map to the characteristics on the AI Use Case asset page.
When registering an AI use case
| Question name | Question ID | How the response is mapped to the AI Use Case asset page |
|---|---|---|
| Name | Not applicable | Becomes the display name of the asset. |
| Description | Not applicable | Copied to the Description attribute. |
| Target Audience | Not applicable | Use Case Application |
| Owner | Not applicable | Owner |
From the Business Context assessment
| Question name | Question ID | How the response is mapped to the AI Use Case asset page |
|---|---|---|
| What is the business problem that you want to solve with your AI use case? | business_case | Copied to the Business Case attribute. |
| What is the business value of your AI use case? | business_value | Copied to the Business Value attribute. |
| Who is the Business Owner or Executive Sponsor of the AI use case in your organization? | business_sponsor | Copied to the Business Sponsor attribute. |
| What is the overall cost and time frame of this AI use case? | business_cost | Copied to the Cost of Maintenance attribute. |
| Is there any expected human oversight required for this AI use case, or will it fully rely on automation? | data_automation | Copied to the Automation Level attribute. |
| Do you want to complete the optional Cost Assessment Checklist? | cost_checklist_radio | Nothing is copied. |
| Will this feature need single or multi-tenant models? Why? | cost_multitenant | Nothing is copied. |
| How many customers do you estimate will be exposed to this feature? | cost_customers | Nothing is copied. |
| Is this AI use case based on the GenAI model? If so, please provide an example prompt that will be sent to the model. | cost_prompt | Nothing is copied. |
| How many monthly prompts on average do you expected to be made per customer? | cost_scale | Nothing is copied. |
| Will the model need to be fine-tuned? | cost_finetune | Nothing is copied. |
| Are there names you would like to submit for a trademark assessment? | trademark_naming | Nothing is copied. |
| Will any third-party applications, partners, or vendors be used to support your AI model? | product_3rdParties | Nothing is copied. |
| Will any integrations with third-parties or partners be required or recommended as a part of the AI use case? | product_integrations | Nothing is copied. |
| Will the release of your AI use case replace an older product? | product_deprecation | Nothing is copied. |
From the Data and AI Models assessment
| Question name | Question ID | How the response is mapped to the AI Use Case asset page |
|---|---|---|
| Is any data linked to your AI use case already available in Data Catalog? | data_existing | Nothing is copied. |
| I would like to indicate the following data: | data_selection | Nothing is copied. |
|
Inference Data related questions (3x):
|
|
A relation "AI Use Case transforms / is transformed Asset" (UUID 00000000-0000-0000-0000-000000007099) is added between the asset selected in the asset picker and the AI Use Case. |
|
Training Data related questions (3x):
|
|
A relation "AI Use Case is trained by / trains Asset" (UUID 00000000-0000-0000-0000-000000007100) is added between the asset selected in the asset picker and the AI Use Case. |
|
Output Data related questions (3x):
|
|
A relation "AI Use Case has output / is output Asset" is added between the asset selected in the asset picker and the AI Use Case. create relation "has output" to Asset (relation type ID 00000000-0000-0000-0000-000000007101) |
| If you can't find the data in the repository, would you like to provide a description of the data? | data_selection_followup | Nothing is copied. |
| What training or re-training data will be used to train your AI model? | data_training | Copied to the Model Training Data attribute. |
| What kind of input data will be provided to your AI model? | data_inference | Copied to the Model Inference Data attribute. |
| What kind of output data will the AI model generate? | data_output | Copied to the Model Output attribute. |
| Where will the training, input, and output data be processed and stored? | data_storage | Copied to the Model Data Storage attribute. |
| Does the AI model(s) definition already exist in the Model repository? | model_repository | Nothing is copied. |
| What are the AI models related to this AI use case? | model_selection | The relation "AI Use Case uses / used in AI Model" is added between the AI Model asset selected in the asset picker and the AI Use Case. |
| Will your AI model be built using a third-party AI model, a model built internally in your organization, or both? | model_definitions_followup | Nothing is copied. |
| Provide more details about the third-party model used to build your AI model. | model_3rd_party_desc | Copied to the Third-Party Model Description attribute. |
| Is the AI use case model a General Purpose AI (GPAI)? | model_general_purpose | Copied to the General Purpose AI attribute. |
| If you are using an internally built AI model, provide information about the model and team that is building it. | model_internal_desc | Copied to the Internal Model Description attribute. |
| How will you monitor your AI model(s) to ensure that it is meeting accuracy and performance expectations? | model_monitoring | Copied to the Model Monitoring attribute. |
| Will any customer data (including non-personal metadata) be accessed, stored or otherwise processed by AI? | data_customers | Nothing is copied. |
| Select the type of data, if any, your AI model may interact with, provide access to, or process. | data_categories | Nothing is copied. |
| Does the AI model use or reference any AI functionality that makes recommendations, assessments, evaluations, selections, or determinations? | data_AI_recommendations | Nothing is copied. |
| To your knowledge, will the AI model use or implement any type of social scoring or real-time biometric identification to influence users' emotions or behavior? | data_AI_social_scoring | Nothing is copied. |
| Will any third-party data sources be accessed, referenced, or provided as a part of your AI use case? | data_3rd_party_access | Nothing is copied. |
From the Legal and Ethics assessment
| Question name | Question ID | How the response is mapped to the AI Use Case asset page |
|---|---|---|
| What are the legal repercussions of using this AI model(s) in the context of this AI use case? | legal_desc | Copied to the Legal Description Of Model attribute. |
| Is the use of this AI model(s) necessary to accomplish the goals of this AI use case? | necessity | Nothing is copied. |
| Is there an increased risk of personal data being unintentionally exposed with the deployment of this AI use case? | private_date_exposure | Nothing is copied. |
| Is there any risk that the implementation of this AI use case could lead to an privacy-invasive inference of personal data? | personal_data_inference_risk | Nothing is copied. |
| Will this AI use case make automated decisions about individuals? | automated_decision | Nothing is copied. |
| Given the previous answers, what is the overall data protection and privacy risk summary of this AI use case? | privacy_desc | Copied to the Data Privacy Risks attribute. |
| Are there any intellectual property risks associated with the implementation of this AI use case? | intellectual_property_risks | Copied to the Intellectual Property Risks attribute, along with the comment text. |
| Are there any ethical risks associated with the implementation of this AI use case? | ethical_risks | Copied to the Ethical Risks attribute, along with the comment text. |
From the Risks and Safeguards assessment
| Question name | Question ID | How the response is mapped to the AI Use Case asset page |
|---|---|---|
| Are there any risks that this AI use case could disrupt the performance of any technical or operational systems within the organization? | organizational_disturbance | Nothing is copied. |
| Are there are any integration risks involved with the implementation of this AI use case? | integration_risks | Nothing is copied. |
| Are there any security risks related to the data used or collected for this AI use case? | security_risks | Nothing is copied. |
| Are there any risks associated with users accepting or adopting this AI use case? | acceptance_risk | Nothing is copied. |
| Is there any risk that the purpose of the AI model does not align with the goals and objectives of the business? | goals_and_objective_risk | Nothing is copied. |
| Given the previous answers, what is the overall business risk summary of this AI use case? | business_desc | Copied to the Business Risk Analysis attribute. |
| Are there any other risks associated with the implementation of this AI use case? | other_risks | Copied to the Other Risks attribute, along with the comment text. |
| Are there any safeguarding or security measures that will be put into place for this AI use case? | security_protocols | Copied to the Security Protocals attribute, along with the comment text. |
| Given your previous answers, what is the overall risk rating? | overall_risk |
Copied to the Overall Risk Rating attribute. Comments are copied to the Overall Risk Analysis attribute. |