A user is an individual who has access to Collibra Data Intelligence Cloud through a user account. The actions that a user can perform in Collibra depend on their license type, global roles, and responsibilities.
Tip Users can be added to user groups for efficient assignment of roles and responsibilities to multiple users simultaneously.
Username requirements
All usernames within Collibra need to comply with our username requirements.
- General requirements:
- Uniqueness: Duplicate usernames are not allowed, regardless of their capitalizationExample
usernamecaseandUserNameCaseare considered duplicates. - No leading or trailing spaces
- No empty usernames
- Maximum of 255 characters
- Uniqueness: Duplicate usernames are not allowed, regardless of their capitalization
- Character limitations: Usernames may contain only the characters in the following Unicode categories:
- Letter
- Number
- Symbol
- Punctuation
- Non-spacing marks
User types
The type of a user depends on their license type.
| User type | Description |
|---|---|
| Read-only user | A user who has a read-only license. |
| Standard user | A user who has a standard license. |
User statuses
The status of a user determines whether they can sign in or not.
| User status | Description |
|---|---|
| Enabled | A user who can sign in to Collibra. The license of this user contributes to the maximum number of licenses if the user has an active password status. |
| Disabled | A user who cannot sign in to Collibra.The license of this user does not contribute to the maximum number of licenses. |
Password statuses
| Password status | Description |
|---|---|
| Active | A user who has a password. |
| Inactive | A user who does not have a password. This is typically a temporary status that occurs only immediately after creating a user. When a password is created for the user, the password status becomes active and cannot be then reverted to inactive. |
Out-of-the-box users
Collibra contains out-of-the-box users, which are used to manage various aspects of Collibra.
| Default name | Resource ID | License |
Purpose |
|---|---|---|---|
| Admin Istrator | 00000000-0000-0000-0000-000000900002 |
Standard |
Admin Istrator is the default administrator who configures Collibra when it is installed. |
| System User | 00000000-0000-0000-0000-000000900001 |
Standard |
System User is a fixed user who performs system-level functions and triggers certain processes in Collibra. This user cannot be modified or deleted. |
Admin Istrator allows you to perform the initial user creation and configuration. Therefore, you can delete this account if you have at least one other user who has the Sysadmin global role.