Request access to data sets and reports

To use the data referred to in assets of the type Data Set, Report, or one of their child asset types, you can request access to it via the Data Basket.

Steps

  1. Add assets to your basket by doing one of the following:
    Searching
    1. In Collibra Data Intelligence Cloud, search for the data set or report you need and click its name.
      The asset page of the data set or report opens.
    2. Click Add to Data Basket.
    Navigating
    1. On the main menu, click , and then click Catalog.
      The Catalog Home opens.
    2. In the submenu, click Data Sets or Reports.
    3. If necessary, search for the data sets or reports that you want to access.
    4. Select the check boxes of the data sets or reports that you want to access.
    5. Above the tiles, click Add to Data Basket

    A message in the upper-right corner indicates that the assets have been added to your basket.

  2. Open your basket by clicking .
  3. Review your basket.
    To remove unnecessary assets, select them and click Remove from data basket.
  4. Click Checkout Data Basket.
    A dialog box appears.
  5. Enter the required information and click Submit.
  6. If the Add Purpose to the Data Usage dialog box appears, start typing and select the Purpose asset that describes the business use for which you are requesting access to the data sets or reports, and then click Submit.
    Note This dialog box only appears if Data Privacy is installed.

What's next?

  • The Request Assets Access workflow starts to approve the request and to grant you access to the data. For more information about the workflow, go to Catalog Workflows.

    Important 
    This workflow accepts by default only data sets that contain Column assets as data elements.

  • A Data Usage asset is created in Collibra Data Intelligence Cloud. You can view all your requests and their current status on the Access Requests page. For more information, go to Requesting access to data.