Users

A user is an individual who has access to Collibra Data Intelligence Cloud through a user account.

What the user can actually do in Collibra, depends on the license type, the global roles and the responsibilities assigned to the user.

Tip Users can be added to user groups to easily assign roles and responsibilities to multiple users at once.

Username requirements

All usernames within Collibra need to comply with our username requirements.

Collibra username requirements
  • General requirements:
    • Uniqueness: Duplicate username are not allowed, regardless of case
      Example usernamecase and UserNameCase are considered duplicate
    • No leading or trailing spaces
    • No empty usernames
    • Maximum of 255 characters
  • Character limitations: Usernames may only contain characters in the following Unicode categories:
    • Letter
    • Number
    • Symbol
    • Punctuation
    • Non-spacing marks

User types

The user type of a user depends on the license type they have.

User type Description
Read-only user A read-only user is a user with a read-only license.
Standard user A standard user is a user with a standard license.

User statuses

The user status of a user determines whether a user can log in or not.

User status Description
Enabled A user with the enabled status can log in to Collibra. The license of this user counts towards the maximum number of licenses, if the user has the active password status.
Disabled A user with the disabled status cannot log in to Collibra.The license of this user does not count towards the maximum number of licenses.

Password statuses

Password status Description
Active A user with the active password status is a user that has a password.
Inactive A user with the inactive password status is a user that does not have a password. This is typically a temporary status that only occurs right after creating a user. When a password is created for the user, the password status becomes active. It cannot revert to inactive.

Out-of-the-box users

Collibra contains a number of out-of-the-box users. They are used to manage various aspects of Collibra.

Default name UUID

Purpose
SYSTEM_USER "00000000-0000-0000-0000-000000900001";

The system user is used, amongst others, during the installation of Collibra. It is hidden in Collibra.
ADMIN_USER "00000000-0000-0000-0000-000000900002";

The admin user is the default administrator used to configure Collibra when it is installed.
COLLIBRIAN_USER "00000000-0000-0000-0000-000000900000";

The Collibrian user is a user that can be used by Collibra, for example to provide support. It is hidden in Collibra DGC and should not be used for anything else.
WORKFLOW_USER "00000000-0000-0000-0000-000000900003";

The workflow user is used when changes are made through a workflow. It is hidden in Collibra DGC and should not be used for anything else.