Create a Time-based Review Rule asset

There are two ways by which you can create Time-based Review Rules assets:

  • Via the global Create button.
  • By editing a packaged Time-based Review Rule asset.

Via the global Create button

  1. In the main menu, click the Create () button.
    The Create dialog box appears.
  2. Select Time-based Review Rule.
  3. Enter the required information.
    FieldDescription
    TypeThe asset type. This is pre-populated.
    DomainThe domain in which the asset will be created.
    NameThe name of the asset.
  4. Go to the asset page of the newly created asset.
  5. Enter the required information.
    Example The following image illustrates the example scenario that is referred to in this step of the procedure.
    FieldDescription
    Description

    A description of the review rule.

    The text you enter in this field will be added as a comment in the Review Request asset that is created when the rule triggers the review of the related asset.

    Example "Review Data Protection Impact Assessment with a "High" final risk score, every 12 months. Please consider reviewing the PIA asset for related Business Process assets, if the overall risks to the related data subjects, and attributes like Controller, Processor, Purpose or Sensitivity associated with this Business Process asset have changed significantly."

    Revision frequency

    The frequency with which related assets are to be reviewed.

    For this attribute, you have to select a cron value. Cron values are represented by Code Value assets, in the CRON codes domain.

    Example The cron code "0 0 0 15 APR ? *" equates to every year, on 15 April.

    Review Asset - Provide UUID of the Asset Type for which Review request needs to be raised

    The UUID of the asset type to which this rule will apply.

    Example The UUID of the asset type PIA.

    Filter assets of Review Asset Type based on an attribute value

    Specify whether or not this rule will also depend on the value of a certain attribute, in addition to the cron value in the Revision frequency attribute.

    For example, you want to review all Business Process assets every 12 months, but only if the value of the Risk attribute is "High".

    The possible values are:

    • Yes - filter based on attribute value.
    • No - apply rule to all assets.

    If yes, provide attribute type UUID

    This only applies if you choose Yes - filter based on attribute value for the previous attribute.

    Example The UUID of the Risk attribute.

    Attribute value to filter on

    The value that would trigger a review.

    Example Risk attribute, value equals "High".

  6. In the subheading, click Edit.

    The Edit <asset name> dialog box appears.
  7. In the Status field, select Enabled.

Edit a packaged Time-based Review Rule asset

  1. Go to the asset page of a packaged Time-based Review Rule asset.
    Tip You can find these assets in the Asset Change Management subcommunity, in the Data privacy building blocks community.
  2. Edit the asset's attributes and relations to meet your needs.