Create an Event-based Review Rule asset

There are two ways by which you can create Event-based Review Rules assets:

Via the global Create button.
By editing a packaged Event-based Review Rule asset.

Via the global Create button

In the main menu, click the Create () button.
The Create dialog box appears.
Select Event-based Review Rule.
Enter the required information.
Field Description
Type The asset type. This is pre-populated.
Domain The domain in which the asset will be created.
Name The name of the asset.
Go to the asset page of the newly created asset.

Field	Description
Type	The asset type. This is pre-populated.
Domain	The domain in which the asset will be created.
Name	The name of the asset.

Enter the required information.

Example The following image illustrates the example scenario that is referred to in this step of the procedure.

Field	Description
Description	A description of the review rule. The text you enter in this field will be added as a comment in the Review Request asset that is created when the rule triggers the review of the related asset. Example "A Review Request has been triggered due to an update to the Legal Basis of a business process. Please consider reviewing the PIA asset related to this Business Process asset, as this change might impact your assessment of legal bases in the PIA asset. As a result, you might be required to change the Final Risk score of the assessment, or request authority from your data subjects to continue deploying the business process."
Event Asset - Provide UUID of Asset Type where the event happens	The UUID of the asset type that this review rule will monitor. Assets of the specified asset type will be subject to review if triggered by this rule. Example The UUID of the Business Process asset.
Type of event	Determines the type of change that will trigger a review of a related asset. The possible values are: On attribute change. On relation change. Example In this example, we have chosen On relation change.
Attribute or Relation Type UUID	The UUID of the attribute or relation type (depending on your choice in the Type of event field) that this review rule will monitor. Example The UUID of the relation type Legal Basis determines lawfulness of / lawfulness determined by Business Process.
For Relation Type, Target Asset UUID of the relation type	The UUID of the asset type of the target asset. Example The UUID of the asset type Legal Basis. Note This field only applies if you selected On relation change in the Type of event field.
For Relation Type, Is Target Asset Head or Tail of the relation?	Specify whether the target asset represents the head or tail in the relation with the event asset. Example The asset type Legal Basis is the head of the relation type Legal Basis determines lawfulness of / lawfulness determined by Business Process. Note This field only applies if you selected On relation change in the Type of event field.
Path to Review Asset Type	A set of complex relations that specifies the path from the asset in which the change occurred (the event asset), to the asset that should be reviewed. Use a progressive sequence to specify the order of the path: Sequence 1 is the path from the event asset, to the first-level asset, as determined by the specified relation type. Sequence 2 is the path from the first-level asset to second-level asset, again as determined by the specified relation type. You can specify as many sequences as is necessary. The last review asset type, as per the sequences in the table, is the asset type for which a review request is created.
Relation Type UUID	The UUID of the relation type between: For Sequence 1: the event asset and the first-level review asset type. For subsequent sequences: the first-level review asset type and the subsequent level review asset types. For the last sequence: the previous level review asset type and the asset type for which a review request will be created. Example The UUID of the relation type Assessment assesses / is assessed by Asset.
Review Asset Type UUID	The UUID of the asset type of: For Sequence 1: the first-level review asset type. For subsequent sequences: the subsequent level review asset types. For the last sequence: the asset type for which a review request will be created. Example The UUID of the asset type PIA.
Head/Tail	Specify whether: For Sequence 1: the event asset represents the head or tail in the relation with the first-level review asset type. For subsequent sequences: the preceding level review asset types represent the head or tail in the relation with their successive level asset types. For the last sequence: the penultimate level asset type represents the head or tail in the relation with the asset type for which a review request will be created. Example The asset type PIA is the head in the relation type Assessment assesses / is assessed by Asset.

Field

Description

A description of the review rule.

The text you enter in this field will be added as a comment in the Review Request asset that is created when the rule triggers the review of the related asset.

Example "A Review Request has been triggered due to an update to the Legal Basis of a business process. Please consider reviewing the PIA asset related to this Business Process asset, as this change might impact your assessment of legal bases in the PIA asset. As a result, you might be required to change the Final Risk score of the assessment, or request authority from your data subjects to continue deploying the business process."

Event Asset - Provide UUID of Asset Type where the event happens

The UUID of the asset type that this review rule will monitor. Assets of the specified asset type will be subject to review if triggered by this rule.

Example The UUID of the Business Process asset.

Type of event

Determines the type of change that will trigger a review of a related asset. The possible values are:

On attribute change.
On relation change.

Example In this example, we have chosen On relation change.

Attribute or Relation Type UUID

The UUID of the attribute or relation type (depending on your choice in the Type of event field) that this review rule will monitor.

Example The UUID of the relation type Legal Basis determines lawfulness of / lawfulness determined by Business Process.

For Relation Type, Target Asset UUID of the relation type

The UUID of the asset type of the target asset.

Example The UUID of the asset type Legal Basis.

Note This field only applies if you selected On relation change in the Type of event field.

For Relation Type, Is Target Asset Head or Tail of the relation?

Specify whether the target asset represents the head or tail in the relation with the event asset.

Example The asset type Legal Basis is the head of the relation type Legal Basis determines lawfulness of / lawfulness determined by Business Process.

Note This field only applies if you selected On relation change in the Type of event field.

Path to Review Asset Type

A set of complex relations that specifies the path from the asset in which the change occurred (the event asset), to the asset that should be reviewed.

Use a progressive sequence to specify the order of the path:

Sequence 1 is the path from the event asset, to the first-level asset, as determined by the specified relation type.
Sequence 2 is the path from the first-level asset to second-level asset, again as determined by the specified relation type.
You can specify as many sequences as is necessary.
The last review asset type, as per the sequences in the table, is the asset type for which a review request is created.

Relation Type UUID

The UUID of the relation type between:

For Sequence 1: the event asset and the first-level review asset type.
For subsequent sequences: the first-level review asset type and the subsequent level review asset types.
For the last sequence: the previous level review asset type and the asset type for which a review request will be created.

Example The UUID of the relation type Assessment assesses / is assessed by Asset.

Review Asset Type UUID

The UUID of the asset type of:

For Sequence 1: the first-level review asset type.
For subsequent sequences: the subsequent level review asset types.
For the last sequence: the asset type for which a review request will be created.

Example The UUID of the asset type PIA.

Head/Tail

Specify whether:

For Sequence 1: the event asset represents the head or tail in the relation with the first-level review asset type.
For subsequent sequences: the preceding level review asset types represent the head or tail in the relation with their successive level asset types.
For the last sequence: the penultimate level asset type represents the head or tail in the relation with the asset type for which a review request will be created.

Example The asset type PIA is the head in the relation type Assessment assesses / is assessed by Asset.

In the subheading, click Edit.

The Edit <asset name> dialog box appears.
In the Status field, select Enabled.
The Event-based Review Rule asset is enabled and will be detected by the Govern Asset workflow.

Edit a packaged Event-based Review Rule asset

Go to the asset page of a packaged Event-based Review Rule asset.
Tip You can find these assets in the Asset Change Management subcommunity, in the Data privacy building blocks community.
Edit the asset's attributes and relations to meet your needs.