User groups

A user group is a logical collection of users.

The main purpose of user groups is to facilitate assigning roles and responsibilities. When a user group is assigned a resource role, the users in the user group receive the resource roles and their permissions.

Managing user groups

There are several options for managing user groups. However, you can only use one of the options below. It is not possible to combine them.

Manage groups in LDAP, using Group field mapping.
- Prerequisite: You have configured the Group field setting in the user attributes to assign groups.
- If there are manually created groups in Collibra Data Intelligence Cloud, they are removed before the LDAP-managed groups are created.
- No synchronization is required for this option to work.
Manage groups in Collibra.
- Prerequisite: You have not configured the Group field setting in Collibra Console in the user attribute settings.
- Groups are managed directly in Collibra. Creating groups and assigning users to the groups is done within Collibra.
- No synchronization is required for this option to work.

Packaged user groups

Collibra contains a number of packaged user groups. They are used to manage various aspects of Collibra.

Default name	UUID	Purpose
EVERYONE_GROUP	"00000000-0000-0000-0000-000001000001";	The Everyone group contains all users, including guest users. This group is mainly used by the API, and is hidden in the UI of Collibra. It is used in the sharing options of views to share the view with everyone and should not be used for anything else.
USERS_GROUP	"00000000-0000-0000-0000-000001000002";	The Users group contains all users, excluding guest users. You can use this group to create responsibilities, or assign it to a global role to give all users a global permission, for example Business Semantics Glossary.
GROUP_DATA_CUSTODIANS	"00000000-0000-0000-0000-000001000003";	The Data Custodians group is meant for users with the Data Custodian resource role and can be used for actions that affect all such users. Note When users are assigned the Data Custodian resource role for a resource, they are not automatically added to the Data Custodians group; however, you can manually add them to the group.

Default name

UUID

Purpose

EVERYONE_GROUP

"00000000-0000-0000-0000-000001000001";

The Everyone group contains all users, including guest users.

This group is mainly used by the API, and is hidden in the UI of Collibra. It is used in the sharing options of views to share the view with everyone and should not be used for anything else.

USERS_GROUP

"00000000-0000-0000-0000-000001000002";

The Users group contains all users, excluding guest users.

You can use this group to create responsibilities, or assign it to a global role to give all users a global permission, for example Business Semantics Glossary.

GROUP_DATA_CUSTODIANS

"00000000-0000-0000-0000-000001000003";

The Data Custodians group is meant for users with the Data Custodian resource role and can be used for actions that affect all such users.

Note When users are assigned the Data Custodian resource role for a resource, they are not automatically added to the Data Custodians group; however, you can manually add them to the group.